Credit Note Entry

Use this form to enter credit notes. You can create credit notes:

From an AP invoice - Use the Create credit note feature on the AP Invoice Entry form. If you select this option, Greentree Desktop generate a credit based on a reversal of the invoice (though quantity details may be edited before saving the credit).
Entering unmatched credit - Enter the credit note into the AP Credit Note Entry form, without matching the value to an original invoice. If you do this, when the credit is saved, and an unapplied transaction is created for the value of the credit.
Note: You can apply this to another transaction on the Apply Unapplied Transactions form.
Matching against current invoices - Use the Apply Details option on the AP Credit Note Entry form. When you have selected the supplier in the credit Note header, select the Apply Details tab to view the supplier's current invoices in the Items to Select tab. You can select one or more invoices against which the credit applies. Greentree Desktop assumes the value of the credit is the same as the value of the original invoice.
You can reduce the value of the credit by editing it in the Applied Items tab before saving the transaction. You can't create a credit for a value that is greater than the value of the selected invoice(s). You can select invoices to credit based on open item transactions, or balance forward transactions.

If you enter credit notes or by matching against current invoices, you must enter AP Credit Note header detail before entering or selecting line detail. For information about entering credit note header detail.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Line Types

You can add these line types to an AP Credit Note:

General Ledger (GL Line):

Use this line type to credit an amount (for example, expense) to a general ledger account. It is used to reverse an expense that was related to the original invoice, such as insurance, freight, and the like.

Non-Stock (NS Line):

Use this line type to enter credit lines relating to non-inventory purchases. Such purchases are represented by user-defined AP non-stock codes. The transaction will credit the general ledger account assigned to the non-stock code.

Inventory (IN Line):

Use this line type to credit values relating to the purchase of inventory items if the Inventory module is in use.

The transaction effect on inventory how item balances update is determined by the transaction type used in the line.

Job Cost (JC Line):

Use this line type to credit values relating to job purchases if the Job Cost module is in use.

The transaction will credit the work in progress account of the activity code assigned to the line.

Fixed Asset (FA Line):

Use this line type to credit values relating to the purchase of an asset, if the Fixed Asset module is in use.

The transaction will credit the general ledger account of the asset selected in the line.

Tax Adjustment (TX Line):

Use this line type for adjusting input tax value. The transaction credits the input tax account specified on the General Ledger Module Control form.