NS Line

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You can enter purchase order Line Details when the purchase order header is entered and saved. You can enter details into the line item form or into the table.

Non-Stock Line Items

Non-stock lines are commonly created to add a specific cost that is related to the purchase of other items on the order, such as delivery costs, insurance, and the like. When a receipt transaction is generated for the line, the general ledger account of the non-stock code will be debited by the line value.

You can add a non-stock line for any non-stock code previously defined in AP Non-Stock Purchase Code Maintenance.

Generic Line Details

Line #

This field displays the line number of the line you are currently entering, viewing, or editing.

Go

If a purchase order has a large number of lines, you can enter a line number in this field and click Go to move directly to the line number.

Line Type

Select Non-Stock Code to enter a NS line.

Tax Type

This indicates whether line totals displays inclusive or exclusive of tax. The default comes from AP Supplier Maintenance.

Tax Code

The default value is the purchase order line using the tax code hierarchy.

Status

This displays the status of the selected line in read-only format.

Non-Stock Code Detail

NS Code

Enter or select the non-stock code of the purchase. This must be defined in AP Non-Stock Purchase Code Maintenance.

NS Description

The default value is the description of the selected code. It may also be used to search for a non-stock code.

GL Account/Description

This defaults, in read-only format, to the general ledger account and description assigned to the non-stock code in AP Non-Stock Purchase Code Maintenance.

Sub-Code

This is a code of up to six characters that enables you to add another level of analysis during transaction entry. Transactions can be sorted on this column when viewed in general ledger enquiry mode. The GL Transaction Listing report also has a checkbox which allows transactions within a general ledger account to be grouped and sub-totalled by subcode.

Qty Account

This indicates whether the non-stock code general ledger account is a quantity account.

This field is read only.

Unit Description

The default value is the unit description of the general ledger account, defined in GL Account Maintenance.

This field is read only.

Line Details

Qty Ord

If the general ledger account of the non-stock code is a quantity account, you can enter a quantity here, otherwise it is left at 0.000, and the line total will equate to the price without being multiplied by a quantity, as with standard lines.

Disc%

This is taken from the discount percentage in the purchase order header, however you can change it at a line level. It relates to the discount percentage of the line the line net cost is the total line cost less discount less tax).

Tax %

This displays using the tax code selected for the line, although you can change it only if the option to Allow tax rate/amount change is selected for the code in Tax Code Maintenance. The line tax value is calculated based on this percentage.

If the tax value is overridden, this percentage updates.

Expected

This date defaults to the expected date entered into the purchase order header, but you can change it at a line level.

Price

This is the cost of the non-stock code. If a purchase cost is assigned to the code in AP Non-Stock Purchase Code Maintenance, it defaults here

You can enter a negative value for NS lines to reflect a discount or price reduction that applies to the entire order. These lines post using the receipt and invoicing processes to standard general ledger accounts in reverse of how a positive value would post. The receipt/invoiced value of all other lines in the order is unaffected there is no pro-rate logic associated with negative price lines).

Discount

This field calculates to a dollar value using the discount percentage entered in the line. You can change the value in this field. If you do, the Discount % field recalculates to the percentage of the dollar value entered here.

Tax

Greentree calculates this using the tax percentage, although a manual amount can be entered as an change only if the option to Allow tax rate/amount change is selected for the code in Tax Code Maintenance. If this occurs, the tax percentage will recalculate using the tax value entered here.

Line Total

This a read-only field representing the total value of the line (inclusive or exclusive of tax, depending on the tax type.

Narration

Enter a narration for the line. The supplier's name defaults to the first line if the Purchase Order User Preference option Default header and line narration on order is selected.

If the narration for a line is edited, this is what defaults to the next line added, however they can be edited at a line level any time.

Order Line Status

Click this button to display the total ordered, received, invoiced, and cancelled quantities of the specific line. Totals are displayed as both quantity and dollar values.

Cancel Order Line

Click this button to cancel all or part of a purchase order line. The Cancel Order Line form displays and you must select a reason code for the cancellation, and the quantity you want to cancel. This option can be selected to view or edit (if allowed) cancellations of the line.

Save Order Line

If you use the Line Item form to enter purchase order lines, rather than entering them directly into the table, you must use this button to save the line before entering the next line.

• Purchase Order Receipt Entry
• Shipment Entry (if Import Costing is in use)
• AP Invoice Entry
• PO Status Definition Maintenance

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