Defaults

---

Use the Defaults tab to set defaults used in Job Cost forms.

Main Defaults

Profit Centre

Select a profit centre to default to all jobs and transactions. You can change the profit centre during data entry.

Branch

This defaults, in read-only format, to the branch of the default profit centre.

Zero Tax Code

Select a tax code that has a zero rate of tax. This is the default tax code in job cost transactions where tax is not applicable.

Calendar

Select the default calendar which determines the period summary dates for job cost transactions. This will become read-only once it has been applied to job transactions. This calendar defaults to all new jobs when they are created in the Job Maintenance form. If the option Allow to Change Calendar at Job is selected, you can change the calendar when creating a new job.

Minimum margin %

Enter the minimum margin percentage required for all jobs. Job summary totals display in JC Maintenance based on this rule:

• If the job margin is below the minimum margin percentage, the margin percentage and value displays in red.
• If the job margin is equal to or greater than the minimum margin percentage, the margin percentage and value displays in blue.

Allowed to Change Calendar at Job

See Calendar above.

Allowed to change sell rate on PO/AP

Select this option to enable users to change the JC sell rate in PO Standing Order Entry, PO Entry, PO Receipt Entry, and AP Invoice Entry forms (for JC lines).

Transaction Enquiry from current period

If this is selected, the From period in the JC Job Transactions form defaults to the current JC period, otherwise it defaults to the first period of the JC Calendar.

Management Report from current period

If this is selected, the From period in the Job Report Selection form defaults to the current JC period, otherwise it defaults to the first period of the JC Calendar.

Use Work Centre Plan on Job

Select this if new jobs use a Work Centre Plan.

Work Centre Plan

Assign a Work Centre Plan to be the default plan. This is used when setting up Jobs and CRM Quotes that use Work Centre Plans.

Default Invoice/Credit Note Branch

These options enable you to specify how you want to derive the JC Invoice (Including Proforma conversions) and Credit Note branch.

AR Module Control

Sets the invoice or credit note branch to the Accounts Receivable Module Control default branch. If the Accounts Receivable module is not in use, Greentree uses the branch of the default job customer.

Job

Sets the invoice or credit note branch to the job's profit centre branch when the job is selected. If the job's profit centre does not have a branch:

• Where the job is single-debtor; the customer's branch is used;
• Where the job is mutli-debtor, the selected customer's branch is used.

Customer

Sets the invoice or credit note branch to the customer's branch when the customer is selected.

Summarise JC Costs

Summarise Inventory

Select this option to summarise inventory costs on JC AR Invoice sales lines

This is a default only. You can deselect it on the JC AR Invoice Entry form to show one cost line for each inventory item instead of a summarised total for costs with the same code and rate).

Summarise Labour

Select this option to summarise labour costs on JC AR Invoice sales lines

This is a default only. You can deselect it on the JC AR Invoice Entry form if you want to show one cost line for each labour activity instead of a summarised total for costs with the same code and rate.

Summarise Purchases

Select this option to summarise purchase costs on JC AR Invoice sales lines

This is a default only. You can deselect it on the JC AR Invoice Entry form if you want to show one cost line for each purchase instead of a summarised total for costs with the same code and rate.

JC Job AR Invoice

Select Invoice or Proforma, depending on which form you want to default to the JC AR Invoice Entry form.

If you select Proforma when the invoice is created, the invoice value is included in the sales retentions total displayed in JC Maintenance - Transactions - Sales Transactions. No posting will be made to the general ledger in this case. Sales and customer outstanding values are not increased when a proforma invoice is created.

Customer Validation

This option works with the AR Invoice Entry and AR Credit Note Entry forms. If selected, you can only create invoices or credit notes for customers if the customer is assigned to a job using the JC Job Maintenance form.

If the option is not selected, you can add JC lines to standard AR invoices and credit notes for customers that are not assigned to the job referenced in the line. JC lines created in standard AR forms will be recorded as sales or credits against the job and can be viewed using the JC Job Maintenance/Transactions form.

COS Defaults

Input Based Jobs - Use COS Journals

Select this option if you require cost of sale general ledger journals to be created for input-based jobs when JC costs are invoiced. This in effect is the automation of taking up the cost by reversing the value out of the activity WIP account, and debiting the activity COS account.

Fixed Charge (Quoted) Jobs

Select:

• Use COS Journals if you need to create cost of sale GL journals for fixed charge jobs when a final invoice is generated for a job. 
• Use Profit Recovery Percentage if you need to create recovery percentage general ledger journals when a final JC AR invoice is saved. You can review the profitability of the job as it progresses.

If you select the Use Profit Recovery Percentage option, the final invoice option is enabled in JC AR Invoice Entry for quoted jobs. If you select this option before saving the invoice, Greentree generates a reversal profit recovery journal and post a true cost of sales.

Schedule Based Jobs

Select:

• Use COS Journals if you need to create cost of sale GL journals for schedule based jobs when a final invoice is generated for a job.
• Use Profit Recovery Percentage if you need to create recovery percentage general ledger journalswhen a final JC AR invoice is saved. You can review profitability of the job as it progresses.

If you select the Use Profit Recovery Percentage option, the final invoice option is enabled in JC AR Invoice Entry for schedule based jobs. If the option is selected before saving the invoice, Greentree generates a reversal profit recovery journal and post a true cost of sales.

---