Advanced

This form is enabled if the Advanced Job Cost sub-module is in use.

Use Advanced Job Cost to pre-pay invoices relating to input-based (mark up on costs) jobs. The balance of any pre-paid invoice is carried forward against the job until the pre-paid balance is consumed.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Auto Balance Forward Negative Invoices

Select this option to enable the Advanced Job Cost feature.

Pre-paid Invoice Options

A JC Activity Code must be assigned to each of the remaining fields. These may have been set up specifically to use in conjunction with the pre-payment of invoices feature.

Balance Forward Activity Code

This is the activity code used to absorb the costs against the pre-paid amount when a JC AR Invoice is saved for the job.

Carried Forward Activity Code

This is the code used to carry forward any remaining pre-paid balance against a job pre-paid amount not yet absorbed by subsequently invoiced costs).

Balance Forward Invoice

This is the activity code used when a pre-paid invoice is created for a job.

Revenue Recognition Options

Use estimate variations

Select this option to manage your estimates as one master current estimate, which is a collection of all other estimates for a job. This assumes that all non-current estimates are variations of the master. Do not select this option to maintain each estimate per job as a separate entity.

Information This option becomes important if you are using revenue recognition and the percentage complete is determined using the job estimate. The current job estimate used as the basis for the calculation.

When you select this option, a warning message displays. Click Yes to create a master estimate, which becomes the current one.

If any job already has an estimate called Master, the warning message contains a list of these estimates. If you click Yes on the warning message, Greentree deletes the existing Master estimates and replace them with the new system-generated master current estimate.

Use date based pricing

Select this option to use date based JC Price Books (where the selling prices can be set up as being effective within varied and specified date ranges).

Use Work Centre Plans

Select this option to turn on the Work Centre Plan function. When the selection is saved, these menu options are enabled:

Process > Job Cost > Review Work Centres
System > Job Cost > Work Centre Plan Maintenance

You can set up Work Centre Plans and assign jobs to Work Centre Plans, which ensures that cost transaction lines entered for the jobs comply with the setup on the Work Centre Plan.

If there are any jobs, templates, or quotes in this company that use Work Centre Plans, this option is read-only.

Revenue recognition type

Select one of these options:

None - If revenue recognition is not used.
Revenue Only - If revenue recognition is used.

Restrict jobs to manager only

If this option is not selected, users can process revenue recognition for jobs that they normally have access to. This is based on job accessibility determined by the Profit Centre Group they are allocated to in JC User Preferences.

Select the option if you want the user to be restricted to processing only those jobs within their profit centre group, and for which they are the job manager.

Default percent complete calculation

Select one of these defaults to use as the basis for calculating percentage complete. The default value is the JC Maintenance Additional options when a new job is created:

Budget versus Actual - Cost: Current estimate total cost versus total actual costs
Budget versus Actual - Hours: Current estimate total hours versus total actual hours
Budget versus Actual - Sell: Current estimate total retail versus total actual sales value
Elapsed Time: Number of days from job start date and expected completion date
None: Percentage complete calculation is not done
Revenue to Date: If you select this option, the % complete is always set to 100%.

Default revenue calculation

Select one of these options to use as the basis for calculating revenue:

Estimated Sell: Current estimate total retail
Job Value: As entered on Main tab of the job
None: No revenue calculation is done (and no posting to GL)
Revenue to Date: Total retail amount of all costs on a job, billed or unbilled
Total Invoice: Amount invoiced to date up to the current period end date). This does not include pro-formas.

Post recognised revenue to GL

Select this option to post the calculated recognised revenue to the general ledger using the Post Revenue process. When you select this option, you can specify the Pro-rata method and Revenue and Sales general ledger accounts for each job using JC Maintenance Additional.

Sales Code default Rev Recognition a/c

If Post recognised revenue to GL is selected, you can assign the GL Revenue Recognition account to use as the default when setting up new JC Sales Codes.

Revenue pro-rata method

If Post recognised revenue to GL is selected, select an option to use as the revenue pro-rata method during the Post Revenue process:

Actual - The revenue is pro-rated over the retail value of the job's actual cost lines by activity code, posting to the Revenue Recognition and Sales general ledger accounts set up in the activity code's Sales Code.
Estimate - The revenue is pro-rated over the retail value of the job's (actual) cost lines by activity code, posting to the Revenue Recognition and Sales general ledger accounts set up in the activity code's Sales Code.
None - The revenue is not pro-rated and is posted to the Revenue and Sales general ledger accounts assigned to the job in JC Job Maintenance - Additional, with no apportioning.