Accrual Rule Maintenance

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Use this form to establish the rules for the accrual of the various leave types that may be required for your business. Leave may be accrued in arrears (annual, R.D.O and L.S.L) or in advance (sick leave) with the entitlement being updated on a fixed date, on anniversary date or up to a specified date. Both types of accrual can have multiple levels and there is no limit to the number of accrual rules a site may have.

You can assign a rule to:

• A pay transaction type that is set as balance tracked. This will make the assigned accrual the default rule for this transaction type.
• An employee using the above balance tracked transaction type. The accrual rule may be altered for each employee for each balance tracked transaction type.

The payroll module also can revalue outstanding balances when a pay increase is applied to employees. The revaluation will calculate the monetary value of the balance for the new rates and create a revaluation line for each employee and for each balances tracked transaction type for the difference. This should only be run on rules that base the value on a rate, rather than a percentage of an accumulator. In this instance, the rule should be marked to not allow revaluation.

When accruals are being processed Greentree will start accruing from the later of:

1. The previous accrual date, if none then
2. The opening balance date, if none then
3. The start date of the employee

If an employee has used all their entitlements when of setting up/converting the payroll, a zero opening balance record will must be created to prevent the accruals from calculating entitlements from the employee's start date.

The accrual rule maintenance will define the type of accrual, arrears or advance, and the order of the accrual levels. These levels can be created, changed and moved using the buttons on the right side of the form. If an accrual rule is applied to employees and an employee has accrual transaction for the accrual rule, the rule cannot be changed or deleted until all accrual transactions for the rule have been deleted.

Arrears accruals are usually for leave types whose entitlements are granted after a milestone is met, such as the anniversary of the employee's start date. Examples of this would be annual leave and long service leave.

Advance accruals are generally for leave types that employees are entitled to immediately — for example, sick leave.

Accruals and revaluations can be processed in three ways when the pays are processed (Process Pay, Import Pay/Timecard or Process eTimesheets), when payments are created or on an as needed basis. To enable accruals and revaluations to be calculated when pays are processed or payments created select the option in the HR Module Control Accruals sheet.

Name

Enter or select the name of the accrual rule.

Arrears

Select this field if the rule accrues balances in arrears of an anniversary date.

Advance

Select this field if the rule accrues balances in advance of an anniversary date.

Do not allow forecasting

Select this option to not allow this rule to be forecast in the Leave Forecast form in Leave Planning or in eHR.

Do not allow revaluation

Select this option to exclude this rule from any revaluations processed. Select this option when the rule bases its valuations on a percentage of an accumulator.

Accrue by Pay Period

Select this option to create an accrual per pay period. This will allow the accruals to be run as one process, but separate lines will be created for each pay period for the employee.

Inactive

Select this option to mark the rule as inactive. This will stop this rule being selected on new employees, and give a warning when it is in use on existing employees.

Description

Highlight the accrual rule level to be maintained. The level selected displays in the detail section and can be edited, deleted or moved up or down in the hierarchy.

Add

Click this button to add a new accrual rule level.

Change

Highlight the accrual rule level that you want to maintain and then select this change button to access the accrual rule level maintenance form for that level.

Delete

Highlight the accrual rule level that is to be deleted and then select this delete button to delete the accrual rule level.

Move Up

Highlight the accrual rule level that is to be moved and then select this move up button as many times as required to place the accrual rule level in the correct order to ensure that the rules move from one level to the next correctly as required by the overall accrual rule.

Move Down

Highlight the accrual rule level that is to be moved and then select this move down button as many times as required to place the accrual rule level in the correct order to ensure that the rules move from one level to the next correctly as required by the overall accrual rule.

• Accrual Level Maintenance
• Transaction Type

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