Accruals

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Use this tab to determine when the accruals, and which accrual types, will be processed if they are processed automatically.

Accrue on Process Pay, Accrue on Pay/Timecard Import and Accrue on Process eTimesheets

If you select this option, the accrual rule selected will be calculated and updated to the employee when the Process Payroll, Import Pay, Import Timecard, or Process eTimesheet functions are performed. Rules based on a percentage of an accumulator where any payday adjustments are made, using transaction types within the accumulator, will not be taken into account when calculating the accrual. If using rules based on a percentage of an accumulator, calculate accruals when payments are created or generated.

You also have the option of calculating revaluations when pays are processed. If you select this option, the calculation process checks for any changes to the employee or classification rate and update any outstanding balance values with the new rate. The process will get the difference between the old and new rate and insert a revaluation line against the employee.

Accrue on Create Payments

If you select this option, the accrual rule selected will be calculated and updated to the employee when the Create Payments function is performed. If using this option and you are printing the balance values on the pay slips, you should print pay slips after the payments are created. This ensures that the balance values on the pay slip are up to date as at the pay period end, assuming the accruals are calculated Up to Date (for arrears rules).

You also have the option of calculating revaluations when pays are created. If you select this option, the calculation process will check for any changes to the employee or classification rate and update any outstanding balance values with the new rate. The process will get the difference between the old and new rate and insert a revaluation line against the employee.

If you would process the accruals the Accrue on Process Pay and Accrue on Create Payments should be left unchecked and you can process the accruals using the Process Accruals.

Revaluation

If the revalue upwards option is selected, revaluations will never be created if the resultant change is a negative.

Log file settings

The accrual process audit can be printed to the form or sent to a log file. You should save to a file for tracking accruals in case investigation into the accruals is required.

Update GL for Accruals

Payroll leave accruals can update the General Ledger as the accruals are processed. This is controlled by Module Control checkboxes and checkboxes on the leave transaction types. When the option is set on the transaction type, you must specify the balance form leave liability account for each leave transaction type. During pay entry, the payment of leave will then be debited to the liability account instead of the existing expense account.

During accrual processing, a journal will be created for each accrual that debits an expense account (using the wildcard on the leave transaction type and following the same hierarchy for GL lookup as pay entry) and credits the liability account defined on the transaction type.

During Accrual processing, if allocations are in use on the employee masterfile, the expense entries will be split based on that allocation. Where Create GL journals for accruals' is selected on balance accrual transaction types, the GL Account must be set up as an Expense Account on leave balance payout transaction types as the Termination process creates a GL Journal to reduce the leave balances to zero and reverse the accrual.

Accrue on Process Pay Checkbox

Select this option if you want balances to accrue when pays are processed.

Accrue on Process Pay Rule

If you have chosen to Accrue balances when that pays are processed you must select which accrual rules this is to apply to: Advance, Arrears or All.

Revalue on Process Pays

Select this option if you require balances to be revalued when that pays are processed.

Accrue on Create Payments Checkbox

Select this option if you want balances to accrue when payments are created.

Accrue on Create Payments Rule

If you have chosen to Accrue balances when that payments are created, you must select which accrual rules this is to apply to: Advance, Arrears or All.

Revalue on Create Payments

Select this option if you require balances to be revalued when that payments are created.

Accrue on Pay/Timecard Import Checkbox

Select this option if you want balances to accrue when pays or timecards are imported.

Accrue on Pay/Timecard Import Rule

If you have chosen to Accrue balances when that pays or timecards are imported, you must select which accrual rules this is to apply to. Options are: Advance, Arrears, or All.

Revalue on Pay/Timecard Import

Select this option if you require balances to be revalued when that pays or timecards are imported.

Accrue on Process eTimesheets Checkbox

Select this option if you want balances to accrue when eTimesheets are processed.

Accrue on Process eTimesheets Import Rule

If you have chosen to Accrue balances when that eTimesheets are processed you must select which accrual rules this is to apply to: Advance, Arrears, or All.

Revalue on Process eTimesheets Import

Select this option if you require balances to be revalued when that eTimesheets are processed.

Revaluation - Revalue upwards only

Select this option if accrual revaluations are only permitted to be revalued upwards in the case of decreased hourly rate or a decrease in ordinary earnings.

Output accrual processing details to screen

If this box is checked, the accrual log details will be displayed to the form whenever an accrual process runs.

Output accrual processing details to a log file

Select this option if you require all accrual details be output to a log file.

Filename

If you have chosen to output accrual details to a log file, you should enter the path and relevant file name.

Browse

Click this button to navigate to the network location of the log file to be used.

Update GL for Accruals

Select this option to create General Ledger journals for accrual transactions. This does not include journals or balance adjustments, except when the balance adjustment is created during a termination pay. Once the options below are selected on Module Control, you must select them on each transaction type that you require the journals to be created for.

Allow updating for Accruals

Select this option to enable accrual transactions to be selected on balance type transaction types.

Allow updating for Revaluations

Select this option to enable revaluation transactions to be selected on balance type transaction types.

Allow updating for Expiry

Select this option to enable expiry transactions to be selected on balance type transaction types.

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