Journal Header Detail

If the option to Use batches is selected in Module Control, enter batch header details before accessing this form.

If you are not using batches, access the GL Journal Entry form and enter the journal header details.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Batch Number

This number identifies all transactions within the batch. If you are entering batches, it displays the number you entered into the batch header. Otherwise, Greentree generates a batch number when the invoice is saved. System generated batches display with an S as a prefix to the batch number.

Last Reference

This displays the last journal document number entered into the batch in read-only format.

Document No

This is the journal reference number, up to 20 alphanumeric long. If the GL Module Control option Default document number is selected, the reference will be generated and displayed using the start number that is assigned in General Ledger Module Control.

Date

Enter the date of the journal. The default value is the current date, or to the batch date if batches are in use and Use batch date as posting date is selected in GL Module Control.

Detail

Enter additional detail about the journal into this field. You can enter up to 30 alphanumeric characters.

Accrual

Select this option if this is an accrual transaction. Greentree reverses an accrual journal using the Reversal date specified. If a reversal journal displays on this form, the label reads Reversal.

Reversal date

If the journal is an accrual, enter the reversal date. Greentree creates a reversal journal on this date. The date must be greater than the journal document date. If a reversal journal displays on the form, this label will read Originating document date, and display the document date of the originating accrual journal.

Currency

The default value is the company's base currency, but it can be changed to record the journal in a different currency.

Currency Rate

This is the rate of the selected currency. It defaults to 1.00 for local currency accounts.

This field is read only.

Posting Date

This is the date that the transaction updates to the general ledger. It defaults to the document date, but you can change it.

Period End Date

This is the end date of the period within which the posting date falls.

Debit total

This displays the total value of debits entered as journal lines.

This field is read only.

Credit total

This displays the total value of credits entered as journal lines.

This field is read only.

Zero proof

This displays the net journal value (debits less credits). It should always be zero because the value of debits and credits should be the same.

This field is read only.

Once header detail is entered, you can enter journal lines into the table or on the Line items tab.