Transaction Selection Form

This form displays the details of all unreconciled Greentree transactions. You can select the transactions by placing a tick in the checkbox on each line, and Greentree will reconcile them. As each transaction is selected, it will move across into the Transaction Entry table. This process saves you time because you do not have to enter transactions from the bank statement if you know they can clearly be matched.

Options at the top of this form enable you to filter the transactions displayed by transaction type Receipts, Payments, or Miscellaneous, and by date or reference.

You can Select all transactions, and deselect individual transactions, or just select individual transactions that you are matching to your statement.

Information

If you see a + in the far-left column of the table, it indicates the line represents a collection of transactions. For example, credit card receipts, or a cash deposit. Click the + to extend the line so the detail can be viewed. The line must be selected at the top level.

There will be certain transactions on your bank statement that will not be entered into Greentree, for example, bank fees, interest charges, and the like. You must enter these as miscellaneous payments or receipts using the Transaction Entry tab, using a pre-defined transaction code (MP, MR).

Greentree will reconcile these transactions as it will recognise them by type as being miscellaneous. For transactions of this nature, you must specify a GL Account (see table above) so that Greentree knows which account to post the debit or credit value of the miscellaneous transaction when the statement is saved.

Before entering statement detail, enter the Closing Balance of the statement page into the field at the top of the form. As you enter data, Greentree calculates and updates the read-only statement Closing Balance, and you can only save the statement page if these values match.

You can check which transactions remain unreconciled by printing a Bank Reconciliation report. You have two options when transactions in your Greentree system do not match those on the statement:

Adjust the transaction in Greentree so that it matches the bank statement;
Enter an additional miscellaneous transaction into this table to represent the difference in value (and enter one line for the value of the Greentree transaction so Greentree matches that portion).

If a selected transaction is changed (in a multi-user environment) between the time of selection and the time the statement is saved, Greentree will alert you to this, and you can deselect that transaction in the table.

Note: You can correct the closing balance before attempting to save the statement again.

If the Cash Management Module Control option Automatically print Bank Reconciliation is selected, an option to print the statement will be presented when the statement is saved.

Information The Automatic Reconciliation Process provides the function for all these steps to be automated by importing an electronic version of your bank statement.