Transaction Entry Form

Use this form to enter data from your bank statement, and allow Greentree to try and match the transactions you enter against the unreconciled transactions in Greentree Desktop.

You must enter a transaction code to define the type of transaction on the statement (for example, cheque, receipt, miscellaneous payment, and the like). For each line on your bank statement, enter the details into the table on this form. Greentree will try to match each line with a transaction existing in Greentree, and select the Greentree transaction as reconciled if a match is found.

There will be certain transactions on your bank statement that will not have been entered into Greentree, as they are only known when the statement is received. For example, bank fees and interest charges. These types of transactions must be entered as miscellaneous payments or receipts, using a pre-defined transaction code (MP, MR). Greentree will reconcile these transactions as it will recognise them by type as being miscellaneous.

For this kind of transaction, you must specify a GL Account so that Greentree knows which account to update with the debit or credit value of the miscellaneous transaction when the statement is saved. You will also need to enter a tax code and a cash analysis code for a transaction of this nature.

Before entering statement detail, enter the Closing Balance of the statement page into the field at the top of the form. As you enter data, Greentree calculates and updates the read-only statement Closing Balance, and you can only save the statement page if these values match.

You can check which transactions remain unreconciled by printing a Bank Reconciliation report. You have two options when transactions in your Greentree system do not match those on the statement:

Adjust the transaction in Greentree so that it matches the bank statement;
Enter an additional miscellaneous transaction into this table to represent the difference in value (and enter one line for the value of the Greentree transaction so Greentree matches that portion).

If you do not want to enter statement data into this table, the other option is to select existing Greentree transactions using the Transaction Selection sheet.

If the CM Module Control option Automatically print Bank Reconciliation is selected, an option to print the statement will be presented when the statement is saved.

Greentree will update miscellaneous transactions within a statement to the same batch if they are dated within the same period. Additional batches will be created if the transactions are dated in different periods.

All manual transactions (including any tax component) will be posted to the accounting period related to the statement date.

The Automatic Reconciliation Process provides the function for all these steps to be automated by importing an electronic version of your bank statement.