Cash Payment Entry

Use this form to enter non-supplier payments, for example, tax payments, wages, or petty cash. If you are not using Greentree Desktop's Accounts Payable module, you can also use this form to record payments to suppliers. Transactions entered will credit your bank account, and debit the general ledger ccount for each line.

If you are using batches (specified for Cash Management data entry in General Ledger Module Control), you must complete a batch header before accessing the form.

If you are not using batches, the Cash Management Payments form will open.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Batch

This is the batch number that will identify the transactions in this batch. If you are entering batches, it displays the number you entered into the batch header. If you are not entering batches, Greentree generates a batch number for you when the payment is saved. System generated batches display with an S as a prefix to the batch number.

Last reference

This is the last payment number entered for this batch.

Bank

Select the bank of the payment. This is taken from Cash Management Module Control,

Bank currency / Rate

The currency defaults, in read-only format, to the currency associated with the selected bank. The rate is used to convert the receipt into the bank's currency if the transaction currency is different from the bank's currency. The default value is 1.00 and cannot be changed if the transaction currency is the same as the bank currency. Rates default from Currency Exchange Rate Maintenance.

Cheque No

Enter a reference number to identify the payment, up to 20 alphanumeric characters long.

Date

Enter the payment date. The default value is the current date.

Payee name

Enter up to 50 alphanumeric characters to represent the payee. Payee address details (which print on the cheque/remittance) are entered in Payee Address Details.

Cash analysis code

Select the cash analysis code you want the payment to be applied to. This defaults in the first instance to the CM Cheques analysis code assigned in Cash Management Module Control.

Transaction Currency

If foreign currency is in use, you can select a transaction currency that is different to the bank's currency. Greentree will assume you are entering the transaction detail based on this currency, and use the bank currency rate to convert the transaction into the bank's currency where the two are different. The transaction rate is taken from Currency Exchange Rate Maintenance using the selected currency.

Posting date

Enter the posting date for the transaction. The default value is the payment date.

Period end

This is the end date of the period to which this transaction will be posted.

Net

This is the total net value of the payment transaction using the selected currency.

Tax

This is the total tax value of the payment transaction using the selected currency.

Total

This is the total value of the payment transaction (tax inclusive) based on the selected currency.

You can enter payment line detail into the table at the base of this form, or by accessing the Line Items tab. If you enter information here, the details display in the table so users can view payment lines.