Select Payments

Use this form to select several suppliers to include in the selection process. You can create a multiple payment based on these selections.

Information You can use the AP Payment Entry form to pay a single supplier.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Code

Enter a new payment selection code or select an existing one to edit the selected items

On Hold

When checked, the payment selection cannot be selected in the Create Payments process.

Branch

Select the branch range of the selection process. You can select transactions for suppliers belonging to branches in this range for payment.

Currency

Select the currency range of the selection process. You can select transactions for suppliers with a currency in this range for payment.

Highest pay date

Select Invoices with a payment date less than or equal to this date.

Supplier selection by Code/Alpha

Select either Code or Alpha as the method to enter a supplier range to search for suppliers to select for payment.

From/To Supplier

Enter from/to supplier code/alpha to specify the range of suppliers you want to select for payment. When you click the Apply criteria button, suppliers in his range defaults to the Selected suppliers table.

Apply criteria

Click this button to apply the criteria and return supplier and transaction details to the form.

Maximum amount to pay

Specify the maximum amount that can be paid to any one supplier in relation to the current selection. If the supplier's outstanding balance is greater than this value, they will not be selected to include in the create payments process.

Invoice

Select the invoice option to include individual supplier invoices in the payment selection, up to the maximum amount specified.

Balance

Select the balance option if you only want to select payments for supplier where the total amount outstanding for payment is less than the maximum amount specified.

Total

This displays the total payment value of the selection.

This field is read only.

Clear selection

Click this button to clear the current selections and enter/apply new criteria.

Include zero and credit balance suppliers

If you select this option, all active suppliers will be listed in the Unselected suppliers list, regardless of their outstanding balance. If you don't select this option, (this is the default), suppliers are only listed if they have an outstanding balance (including futures) greater than zero.

Show children separately

Select this option if you want child suppliers to display separately on the Unselected suppliers list. If you don't select this option, only the parent (to which the children are assigned) displays for selection.

Unselected Suppliers Table

This table displays all active suppliers using the applied criteria. If you enter (or search for) a supplier code in the Unselected suppliers field, Greentree moves to that supplier within the table, so you don't have to scroll through the full list to find specific suppliers.

You can select suppliers to include in the payment process by highlighting the supplier and then clicking the Select button to move it into the Selected Suppliers table. You can also highlight the supplier and press Deselect from the Selected Suppliers table to move the supplier back to the Unselected Suppliers table.

Information

When you are positioned on a supplier within the Selected table, the transaction line detail of the supplier displays in the table at the base of the form. You can select all, or individual transactions to include in the payment. To include the transaction in the payment, click the Selected box next to the transaction line (this happens when a supplier is moved from the Unselected table to the Selected table). To omit any specific transaction from the payment, remove the tick in the Selected box.

If:

The transaction relates to a child supplier, there will be a tick in the Child box next to the line to indicate this.
You double click on a transaction in this table, the source form displays, populated with details of the original transaction.
The supplier you are positioned on is a Balance Forward supplier, the table at the base of the form displays outstanding balances for selection in a balance forward format instead of an open item format.

Selected Suppliers Table

This table displays all the suppliers who will be paid when the Create Payments process is activated. Suppliers can be removed from this table by highlighting the line and clicking the Deselect button. This moves the supplier back to the Unselected Suppliers table.

Hide all

Click this button to hide the list of previously selected suppliers from the Unselected suppliers list.

Show all

Click this button to show all suppliers in the Unselected suppliers list.

Information

If any of the suppliers in the selection have the Pay invoices separately option selected in AP Supplier Maintenance, all transactions for that supplier must be applied. If not, an error message displays when the selection is saved, indicating that transactions must either all be applied, or deselected before creating the payment.

Greentree generates a separate payment for each outstanding invoice for suppliers of this type, so unapplied credits (for example) must either be applied to the invoice so an accurate payment amount can be determined, or not included in the payment run.