Direct Time Entry

Use this screen to enter chargeable time spent on jobs. Do this when entering data for timesheets that cover multiple jobs.

Select Transactions > Direct Time Entry. This screen displays:

Note: Because Job Code and Account number are linked, entering data in either automatically populates the other one.

Field	Description
Job Code	The job code. Enter ? and press Tab to select the job code if you don't know it.
Title	The job title. This field is automatically populated when you enter the job code.
Account	This field is automatically populated when you enter the job code. You can hide this field or move it to the right.
Staff Name	The name of the resource. Enter ? and press Tab to select the name if you don't know it.
Code	The code. Enter ? and press Tab to select the code if you don't know it.
Details	A description of the work carried out.
Start Date	The date the work started. Enter the date as ddmmyy — for example, 210820. The entry changes to 21.08.2020.
Start Time	The start time. Enter two digits for hours and two digits for minutes.
End Date	The date the work ended. Enter the date as ddmmyy — for example, 210820. The entry changes to 21.08.2020.
End Time	The end time. Enter two digits for hours and two digits for minutes.
Hours	The number of hours worked. Part hours are entered in decimals not minutes — for example, 2½ hours is 2.5 not 2.30. This is automatically calculated if you enable start and end times.
Cost	Enter the hourly rate cost to the business.
Rate	Enter the charge rate to the customer.
Total	This value is calculated automatically.
Cost Type	Enter a Cost Type, if types are used. Type ? and press Tab to select from a list of cost types.
Cost Group	Enter a Cost Group, if groups are used. Type ? and press Tab to select from a list of cost groups. This field is automatically populate if you enter the cost type first, but can change the group.
Disc (%)	The discount applied to the line.
Source Ref	An optional reference number.
Batch Code	An optional code to group batches of transactions.
Total Cost	This value is calculated automatically.
Analysis Codes	You can assign Analysis Codes to transactions to group them together for sorting and reporting.
Serviceable Unit	To assign a serviceable unit to a job, enter the code for the serviceable unit in this column. Type ? and press Tab to select from a list of available serviceable units.

Check that all the information entered is correct, then click Save to save the data.

Toolbar Buttons

These buttons are on the toolbar of this screen:

New Line copies from line above - Click the button to enable the duplication of lines. Press Tab to copy the entry to the line immediately above. You can then edit the line.

Default Date - Defaults to today’s date. Click this button and choose another date from the calendar.