Step Six - Edit Employees

The actions of adding an employee and Opening/Editing an employee are essentially the same thing. The functionality and screen layout are the same. The only difference being that when adding an employee, you will get a new employee code and blank screen to begin with. When editing, you will begin with a screen filled with the details you have entered in previous data entry sessions, ready to be modified.

Having Edit Employees as a separate final step in the Setup Cycle allows you to make changes to employees such as assigning Hazards and Job Requirements, which may have been added after employees were first added. Also, in the case where Exo Health and Safety is integrated with MYOB Exo Payroll, the Add Employee option is not available, as employees are added in Exo Payroll - in this case, the Edit Employees step is the only way to alter employee details.

Select Step Six from the Setup Cycle. A screen listing all employees appears:

By default the list is sorted by Employee Code. Clicking the Sort button cycles the sort order between:

• Sorted by Employee Code
• Sorted by Alpha Code
• Sorted by First Name

To edit an employee, highlight the employee and click the Select button. This opens the Employee Maintenance window, with the Employee Details tab selected. You can edit the employee's details as you did when adding employees. Click Save or press F10 on the  Employee Maintenance window to save your edits.