Banking > Entering transactions in the Bank Register window
You can enter the following transactions in the Bank Register window: cheques, deposits, payments to suppliers, payments from customers, sales and purchases.
The main advantages of using the Bank Register window to enter transactions instead of using transaction windows such as Spend Money, are speed and convenience. For example, you can record a customer payment, pay a bill and then write a cheque without having to open multiple windows and switch between them. As transactions can be recorded with minimum detail, you save time when entering a batch of transactions. Note that you cannot use the Bank Register window to record electronic payments.
You can also use the Bank Register window to import your bank and credit card statements. If a statement contains any transactions that you have not entered, you can add them quickly in the Bank Register window. For more information, see Importing statements.
To enter a transaction in the Bank Register window
Go to the Banking command centre and click Bank Register. The Bank Register window appears.
In the Account field, select the bank or credit card account that will be used for this transaction.
If you select Pay Bill, Spend Money or Enter Purchase from the Type list, enter a cheque number (or other transaction reference) in the Cheque No field.
If you select Receive Payment, Receive Money or Enter Sale from the Type list, type a transaction reference in the adjacent ID # field.
In the Date field, type the date of the transaction.
In the Card field, type or select the card for this transaction.
In the Amount field, type the total amount of the transaction, including tax.
If you want to allocate the amount to more than one allocation account, click Split. The corresponding transaction window will appear, and you can then allocate the amount to multiple accounts of your choice.
If the transaction type is Enter Sale or Enter Purchase, Split is not available. To open the transaction window, you will need to record the transaction, then click the zoom arrow () next to the transaction in the Bank Register window.
Select the appropriate tax code in the Tax field (not applicable to Receive Payment and Pay Bill).
[Optional] Assign the payment to a job by entering the job code in the Job field. Note that this is not applicable for Pay Bill and Receive Payment transactions.
[Optional] If you use categories and want to assign the transaction to a category, select a category from the Category list. (Not applicable to Receive Payment and Pay Bill transactions.) For more information about categories, see ‘Categories’.
To store the transaction as a recurring transaction so that you can use it again, click Save as Recurring. In the Edit Recurring Schedule window, enter the necessary information and click Save. (Note that this option is available only for Spend Money and Receive Money transaction types.) For more information, see ‘Recurring transactions’
Click Record.
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