Purchases > Paying bills
If you have recorded a purchase, you pay the supplier in the Pay Bills window. In this window you can record the payments to one or more of your outstanding bills.
You can also make payments to suppliers in the Bank Register window. Paying bills through the Bank Register window can save you time if you have several purchases to pay and do not need to record detailed information (such as discounts and finance charges) for each payment. When you use the Bank Register window for making supplier payments, the entire payment is automatically allocated to the oldest purchase first. See ‘Entering transactions in the Bank Register window’.
To pay bills
Go to the Purchases command centre and click Pay Bills. The Pay Bills window appears.
In the Supplier field, type or select the supplier’s name.
If you are settling your account in full, click Pay All. The total payment amount appears in the Amount field and the individual payment amounts are applied to each open purchase.
The Out of Balance amount must be zero before you can record the transaction. This field will show an out of balance amount if there is any variance between values in the Total Paid and Amount fields. If you have out of balance amounts, correct the amounts in the Amount Applied and Finance Charge fields.
If you want to preview the remittance advice or cheque for this transaction, click Print and then choose Preview Cheque or Preview Remittance Advice. Note that the transaction is recorded before it is displayed.
If you want to print a cheque or remittance advice now, click Print and select the form type you want to print. Note that the payment is recorded before it is printed.
Click Record.
Paying bills electronically
To pay several bills at once
You can pay several outstanding bills at once in the To Do List window. The linked account for paying bills will be used for all supplier payments made from this window.
Click To Do List in any command centre. The To Do List window appears.
Click the A/P tab. A list of all unpaid purchases appears.
Click in the select column () next to each bill you want to pay.
Click Pay Bills.
Click OK and then click Close.
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