Pay Groups

Form ID: (PR205000)

By using this form, you define pay groups, which are groups of employees that have the same pay period frequency and pay dates.

Pay groups are used to group employees according to when they are paid during a specific pay run. For example, all hourly employees that are paid biweekly on Tuesdays might constitute a specific pay group. Pay groups can also be used to create different pay runs by location, department, or any other required category. Each employee is assigned to only one pay group, which may have been assigned by default based on the employee class settings.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.

Table 1. Table Buttons
Button	Description
Calendar	Navigates to the Payroll Calendar (PR206000) form. By using this form, you define pay period frequency and pay dates.

Form Elements

These elements can be used to define a new pay group or to edit an existing group.


Element	Description
Pay Group ID	The unique identifier of this pay group.
Pay Group Name	The description of the pay group.
User Role	The user role used to restrict the visibility of employee payroll data. Only the users that are assigned this user role can have access to payroll batches, paychecks and adjustments, and employee payroll settings of the employees that belong to the pay group. A user role specified on this form cannot be deleted through the User Roles (SM201005) form. If no user role is selected for a pay group, no visibility restrictions are applied to the payroll data related to the pay group.
Earnings Account	An expense account used by default to record the earnings.
Earnings Sub.	The corresponding subaccount used with the earning account. The box is displayed if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.
Deduction Liability Account	A liability account used to record the deduction from employee paycheck.
Deduction Liability Sub.	The corresponding subaccount used with the liability account. The box is displayed if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.
Benefit Expense Account	An expense account to be used by default to record the benefit to employee paycheck.
Benefit Expense Sub.	The corresponding subaccount used with the expense account. The box is displayed if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.
Benefit Liability Account	A liability account to be used by default to off-set the benefit expense account.
Benefit Liability Sub.	The corresponding subaccount used with the liability account. The box is displayed if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.
Tax Expense Account	An expense account used by default to record the taxes.
Tax Expense Sub.	The corresponding subaccount used with the tax account. The box is displayed if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.
Tax Liability Account	A liability account used to off-set the tax expense account.
Tax Liability Sub.	The corresponding subaccount used with the liability account. The box is displayed if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.
PTO Expense Account	A general ledger account used to record expenses associated with paid time off. This column is displayed only if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
PTO Expense Sub.	The corresponding subaccount used with the PTO expense account. The column is displayed only if the Subaccounts and Canadian Payroll features are enabled on the Enable/Disable Features (CS100000) form.
PTO Liability Account	A general ledger account used to record liabilities related to paid time off. This column is displayed only if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
PTO Liability Sub.	The corresponding subaccount used with the PTO liability account. The column is displayed only if the Subaccounts and Canadian Payroll features are enabled on the Enable/Disable Features (CS100000) form.
PTO Asset Account	An asset account used with paid time off. This column is displayed only if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
PTO Asset Sub.	The corresponding subaccount used with the PTO asset account. The column is displayed only if the Subaccounts and Canadian Payroll features are enabled on the Enable/Disable Features (CS100000) form.
Default	A check box that indicates (if selected) that this pay group is selected by default on the Pay Periods (PR201000) form. Only one pay group may be marked as the default pay group.