Payroll Calendar

Form ID: (PR206000)

Payroll is run according to a schedule. By using this form, you can define a template the system uses to generate a schedule for a pay group. One schedule template can be assigned to one pay group.

Note:

For a payroll calendar with the Semimonthly, Monthly, Bimonthly, Quarterly, or Custom Number of Periods pay frequency selected in the Period Type box, it is mandatory that you create calendar periods before you save the changes.

Form Toolbar

The form toolbar includes standard buttons and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands can be shown as buttons on the form toolbar, as commands on the More menu, or in both places. These commands are listed in the following table in alphabetical order.


Command	Description
Create Periods	Creates calendar periods according to the settings specified in the Summary area. The system uses these calendar periods as a template schedule to generate pay periods for a particular year on the Pay Periods (PR201000) form. This command is not available if the weekly or biweekly period type is selected in the Summary area of this form because in this case the number of pay periods may be different for different years, which cannot be reflected in a template schedule.
Delete Pay Group Periods	Deletes the calendar periods created for the specific pay group. You delete pay group periods if you need to delete the calendar or the pay group.
Shift First Year	Shifts the first year to one year earlier. The command is available if pay periods were created on the Pay Periods (PR201000) form for the pay group. You may need to shift the first year if you created a payroll calendar for a wrong year.

Summary Area

You use the elements in this area to specify details of a template for a schedule creation.


Element	Description
Pay Group	The unique identifier of a pay group for which the template of a pay schedule is defined.
First Year	The starting year of the schedule.
Period Type	The pay frequency, which can be one of the following: Semimonthly, Monthly, Bimonthly, Quarterly, Weekly, Biweekly, or Custom Number of Periods. With the Custom Number of Periods option selected, the Number of Periods box is available for editing. You specify the needed number of periods in this box. With the Weekly or Biweekly option selected, the user specifies additional settings.
Week Starts On	The week day when the pay period starts. The box is available if the Weekly or Biweekly option is selected in the Period Type box.
Paid On	The week day when the payment is paid. The box is available if the Weekly or Biweekly option is selected in the Period Type box.
Payment Released	Determines when the payment is sent to the employees. The following options are available: 4 Weeks Before Period Start 3 Weeks Before Period Start 2 Weeks Before Period Start 1 Week Before Period Start Same Week As Period Start 1 Week After Period Start 2 Weeks After Period Start 3 Weeks After Period Start 4 Weeks After Period Start The box is available if the Weekly or Biweekly option is selected in the Period Type box.
First Period Starts On	The date when the first pay period starts. The box is available for editing if the Semimonthly option is selected in the Period Type box.
2nd Period Starts On	The date when the second pay period starts. The box is available if the Semimonthly option is selected in the Period Type box.
First Transaction Date	Read only. The date of the first transaction.
2nd Transaction Date	Read only. The date of the second transaction.
Occurs on Second Week of Year	A check box that indicates (if selected) that the first transaction date is on the second week of the period. The system automatically adjusts the date in the First Transaction Date box.
Number of Periods	The number of periods created for the pay group. With the Custom Number of Periods option selected, the Number of Periods box is available for editing. You specify the needed number of periods in this box.
Length of Period (Days)	Read only. The length of the pay period in days. The box is available if the Weekly or Biweekly option is selected in the Period Type box.

Table

After you completed specifying settings in the Summary area, you click the Create Periods command. The system fills in the table with the details of each generated pay period.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.


Column	Description
Period Nbr.	The sequential number of a pay period.
Start Date	The start date of a pay period.
End Date	The end date of a pay period.
Transaction Date	The date of a transaction date for a period.
Description	The description of a pay period.