Pay Distribution

Form ID: (MP.PP.23.30)

The Pay Distribution form lets you specify how an employee's pay will be distributed, i.e. which bank account or set of bank accounts their pay will be credited to. You can specify how the employee's pay will be divided up and specify separate bank account details for each portion of their pay.

Form Toolbar

The form toolbar includes standard and form-specific buttons. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific buttons are listed below.


Element	Description
Pay Details	Opens the Pay Details (MP.PP.23.10) form, where you can view and edit the employee's payroll details.

Summary Area

This area displays information about the employee whose pay distribution is being edited.


Element	Description
Employee ID	Select the employee whose pay distribution you want to edit.
Employee Name	The employee's full name.
Branch	The branch the employee belongs to.
Payment Method	Select the payment method that specifies the bank that the employee's pay will be paid from. A default payment method can be specified on the Payroll Preferences (MP.PP.11.00) form.

Main Table

The main table is where you specify how the employee's pay will be distributed. Each table row represents a separate portion of the employee's pay, which can be a fixed amount or a percentage of the remaining balance. A "Balance" row is always present as the final row in the table - this specifies the bank account that any remaining balance will be paid to after all other rows have been paid. If no other rows are set up, then all of the employee's pay will be paid to the account specified by the "Balance" row.

Note:

The order of rows is important - when distributing an employee's pay, each row is paid in order from top to bottom. If the employee's pay is not sufficient to pay all rows, then any rows beyond the point where the pay runs out will not be paid. All of the employee's pay will be distributed, however, which means that a partial payment may be made of the last row before the pay runs out.

Table 1. Table ToolbarThe table toolbar of this tab contains custom actions along with the standard actions. For descriptions of standard actions, see Table Toolbar.
Button	Description
Move Row Down	Moves the selected distribution row down one position. Note: The "Balance" row is always the last row - you cannot move another row below it.
Move Row Up	Moves the selected distribution row up one position.
Add Amount	Add an Amount line to the employee's pay distribution.
Add Percent	Add a Percent line to the employee's pay distribution.

Table 2. Table Columns
Element	Description
Type	Specifies the type of distribution. This will be one of: Balance - a single row of this type is always the last row in any distribution. After all other rows have been paid, any remaining balance will be paid according to this row. Amount - a row signifying a fixed dollar amount. Percent - a row signifying a percentage of the remaining balance, i.e. if a Percent row is the first row in a distribution, it will be calculated as a percentage of the total pay; however, if a Percent row has other rows ahead of it, it will be calculated as a percentage of the remaining balance after the previous rows have been paid.
Fixed Amount	For "Amount" rows, enter the amount to be paid.
Percent	For "Percent" rows, enter the percentage of the remaining balance to be paid.
Reference	Enter optional Reference text to appear on the bank transaction for the row.
Code	Enter optional Code text to appear on the bank transaction for the row. This column is only available when the Payment Method specifies a NZ bank.
Particulars	Enter optional Particulars text to appear on the bank transaction for the row. This column is only available when the Payment Method specifies a NZ bank.

Table 3. Payment InstructionsThe footer section below the main table shows the bank account details of the selected distribution row.
Element	Description
Account Number	Enter the bank account number that the line will be paid to.
Title of Account	Enter the title on the bank account that the line will be paid to.
BSB Number	Enter the Bank State Branch (BSB) number that identifies the branch of the bank that the line will be paid to. This column is only available when the Payment Method specifies an Australian bank.