Preparation of Dunning Letters: Generated Transactions
As you prepare dunning letters, depending on the system settings, the system can create and release dunning fee invoices. To update customer balances, when releasing a dunning fee invoice, the system generates the GL transactions described in the following sections.
Transactions Generated for a Dunning Fee Invoice (Without Tax)
When a dunning fee invoice is released, the system generates the following general ledger transaction:
| Account | Source of Account | Debit | Credit |
|---|---|---|---|
| Accounts Receivable account | The AR account of the customer specified on the Customers (AR303000) form | Fee amount | 0.00 |
| Sales account | The Sales account of the dunning fee item specified on the Non-Stock Items (IN202000) | 0.00 | Fee amount |
You can view the reference number of the GL batch on the Financial tab of the Invoices and Memos (AR301000) form.
Transactions Generated for a Dunning Fee Invoice (Tax Applied)
When a dunning fee invoice with a tax applied is released, the system generates the following general ledger transaction:
| Account | Source of Account | Debit | Credit |
|---|---|---|---|
| Accounts Receivable account | The AR account of the customer specified on the Customers (AR303000) form | Fee amount + tax amount | 0.00 |
| Sales account | The Sales account of the dunning fee item specified on the Non-Stock Items (IN202000) | 0.00 | Fee amount |
| Tax Payable account | The Tax Payable account of the applied tax of the customer's tax zone, which is specified on the Taxes (TX205000) form | 0.00 | Tax amount |
You can view the reference number of the GL batch on the Financial tab of the Invoices and Memos (AR301000) form.