Automated Synchronization: Scheduled Synchronization

Scheduled synchronization is the process in which each of the synchronization operations—that is, data preparation and data processing—for an entity is executed by an automation schedule. Because data preparation and data processing processes are independent of each other, they are scheduled separately and can be performed in parallel.

Using Predefined Automation Schedules for Data Preparation and Processing

MYOB Acumatica provides a number of predefined automation schedules—some for data preparation and others for data processing—that you can use as starting points for setting up your own automation schedules. The following table lists these schedules by the Description settings on the Automation Schedules (SM205020) form, along with each schedule's predefined frequency of execution.

Table 1. Predefined Schedules for Data Preparation or Data Processing
Schedule Description Execution Frequency
Prepare Stock, Non-Stock, and Template Items Daily, once a day
Prepare Product Availability Daily, every hour
Prepare Sales Orders Daily, every 10 min
Prepare Shipments Daily, every 30 min
Prepare Refunds Daily, every 20 min
Process Non-Stock Items Daily, every hour
Process Stock Items Daily, every hour
Process Template Items Daily, every hour
Process Product Availability Daily, every hour
Process Sales Orders Daily, every 10 min
Process Shipments Daily, every 10 min
Process Refunds Daily, every 10 min

Before a predefined schedule can be executed, you need to update it to meet your needs and then activate it. To activate and modify a predefined schedule, you do the following:

  1. You open the Automation Schedules form.
    Tip:
    You can open this form by clicking Schedule > View or Schedule > View on the form toolbar of the Prepare Data (BC501000) form and on the Process Data (BC501500) form.
  2. You modify the schedule's settings as follows:
    • On the Filters tab, add a filter condition to include the store for which the schedule should be executed.
    • On the Schedule tab, adjust the schedule execution frequency, if necessary.
    Important:
    The execution frequency of each predefined schedule has been specified according to the general scheduling recommendations and should be fine-tuned to meet the needs of the particular business.
  3. You activate the schedule by selecting the Active check box in the Summary area.
  4. You save your changes to the schedule.

Once the store has been specified in the filter settings and the schedule has been activated, the process for which the schedule was defined will be automatically executed according to the schedule's settings.

For detailed instructions on activating a predefined automation schedule, see Automated Synchronization: To Configure a New Automation Schedule.

Defining Automation Schedules for Data Preparation and Data Processing from Scratch

You might need to define an automation schedule from scratch for entities that do not need frequent synchronization (for example, Customer). MYOB Acumatica does not provide predefined automation schedules for these entities.

You set up automation schedules for synchronizing specific entities between the two systems by using the Automation Schedules (SM205020) form, which you can open directly or by clicking Schedule > Add on the form toolbar of the Prepare Data (BC501000) and Process Data (BC501500) form.

To configure a schedule for data preparation, you do the following:

  1. On the Prepare Data form, in the Summary area, you specify the Shopify store with which you are configuring synchronization, as well as the data preparation mode.
  2. In the table, you select the unlabeled check box for each entity that should be processed when the schedule is executed.
  3. On the table toolbar, you click Schedule > Add.

    The system opens the Automation Schedules form in a pop-up window. The settings that you have specified appear on the Conditions and Filter Values tabs of the form.

  4. You specify a name and description for the schedule, as well as its frequency, expiration information, execution dates and times, and other settings.
  5. You activate and save the schedule.

To configure a schedule for processing synchronization records with the Pending and Failed statuses, you do the following:

  1. In the Summary area of the Process Data form, you specify the Shopify store for which you are configuring synchronization and the entity that needs to be processed.
    Note:
    To select all entities, clear the value in the Entity box.
  2. On the table toolbar, you click Schedule > Add.

    The Automation Schedules form opens in a pop-up window. The settings that you have specified appear on the Filter Values tab of the form.

  3. You specify a name and description for the schedule, as well as its frequency, expiration information, execution dates and times, and other settings.
  4. You activate and save the schedule.

For detailed instructions on creating a schedule for preparing and processing data, see Automated Synchronization: To Configure a New Automation Schedule.