Account Groups: Implementation Activity

In the following implementation activity, you will learn how to create account groups.

Attention: This activity is based on the U100 dataset. If you are using another dataset, or if any system settings have been changed in U100, these changes can affect the workflow of the activity and the results of the processing. To avoid any issues, restore the U100 dataset to its initial state.

Story

Suppose that you, as an implementation manager, are configuring project accounting for SweetLife Fruits & Jams company. You need to create an account group for advertising expenses and map the general ledger account to which the expenses will be recorded to this group.

System Preparation

To prepare to perform the instructions of the activity, launch the MYOB Advanced website, and sign in to a company with the U100 dataset preloaded; you should sign in as system administrator by using the gibbs username and the 123 password.

Step 1: Creating an Account Group

To create an account group, do the following:

  1. On the Account Groups (PM201000) form, create a new record.
  2. In the Account Group ID box, type ADVERTEXP.

    Notice that the Active check box is selected by default.

  3. In the Type box, select Expense.
  4. In the Description box, type Advertising Expenses.
  5. On the table toolbar of the Accounts tab, click Add Row, and in the row, select the 61000 - Advertising Expense account.
  6. Save the account group.

Step 2: Reviewing the Chart of Accounts

To make sure that the account group has been configured correctly, do the following:

  1. Open the Chart of Accounts (GL202500) form.
  2. In the search box on the form, type 61000.
  3. In the Account Group column of the only row, notice that ADVERTEXP is specified (as shown in the following screenshot), which means that the account is mapped to this account group.
    Figure 1. Account mapped to the account group


You have configured the account group and mapped a general ledger account to this group.