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Paying your employees > Timesheets
Timesheets are used to record all the hours worked by hourly employees or to record extra hours worked by employees that are paid based on a standard pay. If you pay employees for time-billing activities, you can also enter activity details on timesheets and use these details to create activity slips.
The timesheet feature is optional. If your hourly employees work a fixed number of hours per pay and you don’t pay employees for time-billing activities, there’s no need for you to use this feature. However, if you pay employees for additional hours worked, such as overtime, you can record these hours using timesheets.
When you record timesheet information for a pay period, you can then include the timesheet details when you process employee pays.
You can create a timesheet entry from the Activity Slip view of the Enter Activity Slip window by selecting the Include Hours on Timesheet option. This allows you to enter greater detail about the activity. See Creating activity slips.
To set up timesheets
Go to the Setup menu and choose Preferences. The Preferences window appears.
Click the System tab.
Select the I Use Timesheets for [...] and My Week Starts on [...] preference.
time billing and payroll information, select Time Billing and Payroll from the I Use Timesheets for [...] list.
payroll information only, select Payroll from the I Use Timesheets for [...] list.
Select the first day of your pay week from the My Week Starts on [...] list. If your pay period starts on a different day each period, for example, you pay monthly, you can select any day.
To enter a timesheet
Go to the Payroll command centre and click Enter Timesheet. The Enter Timesheet window appears.
In the Employee field, type or select the employee’s name. The employee’s timesheet, with any previously entered details for the period shown, appears.
A grey value in an hours column indicates hours paid.
Enter the daily hours for each payroll category worked
For each payroll category, type or select an hourly payroll category in the Payroll Category field and enter the daily hours worked in the date fields.
record time‑billing details (depending on your selection in the Preferences window)
Use the same details as the previous week
Click Copy From Previous. The employee’s timesheet details for the previous week appear.
Select the Display Start/Stop Time Column option. The Start/Stop column appears.
Click OK.
If you recorded time-billing activity details on this timesheet, an activity slip is created. You can review or modify the activity slip information in the Enter Activity Slip window or the Enter Timesheet window.

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