Employer Expense Information window

Paying your employees > Creating payroll categories > Employer Expense Information window

Linked Expense Account is the account to which you are charging this expense. The Default Employer Expense Account you specified when setting up payroll appears as the default.

Linked Payable Account is the liability account to which your expense will accrue. The Default Tax/Deductions Payable Account you specified when setting up payroll appears as the default.

If you want employer expense amounts to appear on employees’ pay advice, select the Print on Pay Advice option.

Calculation Basis can be one of the following choices:

•	Equals x Percent of allows you to enter a percentage of any of the wage or deduction categories, or a percentage of all the wage categories (by choosing Gross Wages). This expense will be charged until the expense limit is reached.

•	Equals x Dollars per allows you to enter the specified amount per pay period, per month or per year until the limit is reached.

Limits can be used to place a ceiling on the expense. For example, for an expense of $30 per pay period and a limit of 2% of gross wages, a pay with gross wages of $1,000 yields an expense of only $20 (i.e. 2%). Limit may be one of the following choices:

•	No Limit signifies no limit to the expense for this category.

•	Equals x Percent of results in the maximum expense being a percentage of a wage or deduction category or of all wage categories. For example, an expense may be $20 per pay period up to a maximum of 20% of the employee’s salary.

•	Equals x Dollars per results in the maximum expense being a fixed dollar amount per pay period, per month or per year. For example, an expense might be 5% of the employee’s gross wages up to $1,000 per year.

Employer expenses, such as WorkCover, are only payable if wages exceed a specified amount per month. Enter this amount in the Threshold field.

When determining if the gross wages on a pay exceed the minimum wage threshold per month, other pays processed in that month are included.