Process payments

Paying your employees > Processing your payroll > Task 5: Process payments

In the Process Payments window, you can:

▪	print employee paycheques

▪	process an electronic payment

▪	create a spend money transaction to clear the account you use to temporarily hold cash wage amounts.

If you want, you can perform these tasks later using the relevant command centre function. For example, if you want to include weekly and monthly payments in one electronic payment file, process both pay frequencies and then click Prepare Electronic Payments in the Payroll command centre to prepare the combined payment file.

To print paycheques

1	In the Process Payments window, click Print Paycheques. The Review Cheques Before Printing window appears.

2	If you use customised forms, type the number of the first cheque in the Number of First Cheque in Printer field.

3	Type how many copies you want to print in the Print [...] Copies of Each Selected Cheque field.

4	If you want to change the type of information you are going to print or the customised form it will be printed on, click Advanced Filters. For more information, see Advanced filters.

5	Click in the select column () next to the paycheques to be printed.

6	If necessary, click the zoom arrow () to view more information about a particular paycheque.

7	Click Print. The Print window appears.

8	Click Print or OK. The Process Payments window reappears.

To process an electronic payment

note : MYOB M-Powered Payments

You can also record electronic payments using MYOB M-Powered Payments. For more information about MYOB M-Powered Payments, see MYOB M-Powered Services.

1	In the Process Payments window, click Prepare Electronic Payments. The Prepare Electronic Payments window appears.

2	In the Pay From Account field, select the bank account from which you make electronic payments.

3	Select Pay Employees from the Select Payment By list, if it is not already selected.

4	In the Bank Processing Date field, type the date you want the bank to process the pays. Unprocessed pays up to and including this date appear.

5	[Optional] Record the purpose of the transaction in the Journal Memo field.

6	Click in the select column () next to the payments you want to include in the electronic payment.

7	Click Bank File. A message appears stating that the transaction will be recorded before the bank file is created.

8	Click OK. The Save As window appears.

note : Preparing multiple electronic payment files

When you save the electronic payment file, it is given a default name and is formatted as an .ABA file. If you prepare multiple electronic payment files, you should rename each file (keeping the .ABA file extension), so that you do not overwrite an unprocessed file.

9	Choose where you want to save the electronic payment file and click Save. The Prepare Electronic Payments window reappears.

10	Click Close. The Process Payments window reappears.

To create a Spend Money transaction to record cash wages

1	In the Process Payments window, click Spend Money. The Spend Money window appears with the details of total cash wages paid and the default clearing account you use for cash wages.

2	In the Pay from Account field, select the bank account from which you withdrew the cash wage amount.

3	Click Record. The Process Payments window reappears.