Preparing Government Reports: Records of Employment

In Canada, an employer must submit a record of employment to the government authorities for each employee whose employment in the company has been terminated for some reason.

If the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form, you can create a record of employment for a particular employee by using the Record of Employment (PR303000) form, either by navigating to the form directly or by clicking the Create ROE command on the More menu of the Paychecks and Adjustments (PR302000) form for the final paycheck that was created for the employee.

Configuring Records of Employment

On the General tab of the Payroll Preferences (PR101000) form, in the ROE Numbering Sequence box of the Numbering Settings group of elements, you can specify a numbering sequence for records of employment. If no numbering sequence is specified, you will have to manually enter an ROE identifier when creating a new record on the Record of Employment form.

Filling in the Form

The employee's company or branch and the final paycheck associated with the employee are used as the sources of the data that the system inserts on the Record of Employment form. You can adjust this data on the form, if needed.

On the Separation Payments tab of the Record of Employment form, in the Statutory Holidays Paid For (Block 17B) table, the system lists the earnings included in the final paycheck and for which the Public Holiday check box is selected on the Earning Type Codes (PR102000) form.

Processing Records of Employment

When processing a record of employment, you can perform the following actions:

• Export an ROE to an XML file and attach it to the document
• Mark an ROE as submitted after the document has been sent to the government authorities
• Reopen a generated ROE
• Delete an ROE that has the Open or Exported status
• Amend a submitted record of employment