Creating Non-Stock Items: Implementation Activity

The following implementation activity will walk you through the process of creating a new non-stock item.

Attention: This activity is based on the U100 dataset. If you are using another dataset, or if any system settings have been changed in U100, these changes can affect the workflow of the activity and the results of the processing. To avoid any issues, restore the U100 dataset to its initial state.

Story

Suppose that the SweetLife Fruits & Jams company is holding a promotion in which customers who buy a certain quantity of fruits in the SweetLife Store also receive a teddy bear toy. The company needs to buy a certain number of these toys from a manufacturer. The promotion is temporary, and the SweetLife Store does not need to track the quantity of distributed toys; thus, the teddy bear will be registered in the system as a non-stock item.

Acting as a SweetLife sales and purchasing manager, you need to create the new non-stock item and specify the needed settings for it.

Process Overview

In this activity, you will create a non-stock item on the Non-Stock Items (IN202000) form, specify the needed settings and save the created non-stock item.

System Preparation

Before you start creating the non-stock item, launch the MYOB Advanced website with the U100 dataset preloaded and sign in to the system as a sales and purchasing manager by using the wiley username and 123 password.

Creating a Non-Stock Item

To create a non-stock item, do the following:

  1. On the Non-Stock Items (IN202000) form, add a new record.
  2. In the Summary area, specify the following settings:
    • Inventory ID: TEDDYBEAR
    • Description: Teddy Bear toys
  3. On the General tab, specify the following settings for the item:
    • Type: Non-Stock Item
    • Posting Class: NONSTOCK - Non-Stock Items
    • Tax Category: EXEMPT
    • Require Receipt: Selected

      You select this check box because you want to record the receipt of this item.

    • Require Shipment: Cleared

      You clear this check box because customers will receive the teddy bear promotional item only in the SweetLife Store.

    • Close PO Line: By Quantity

      With this option selected, a purchase order line for this item is completed and closed based on the line quantity when the receipt or bill is released. You select this option to make sure that the vendor provided the appropriate quantity of the item.

  4. In the Unit of Measure section of the General tab, specify the following settings:
    • Base Unit: EA
    • Sales Unit: EA
    • Purchase Unit: EA
  5. On the GL Accounts tab, in the Expense Account box, select the 60000 - Purchase Expense account.
  6. On the form toolbar, click Save.

You have successfully created the non-stock item for the promotional teddy bear.