Modification of the Chart of Accounts

In a live system, you can make the following changes to the chart of accounts on the Chart of Accounts (GL202500) form:

• Add an account. For instruction on how to add an account, see To Add an Account to the Chart of Accounts.
• If no transactions have yet been posted to the account, and the account has not been used anywhere in the system, delete an account.
• Deactivate an account. If you deactivate an account, the history of transactions remains on the account but you cannot select the deactivated account for new documents you create. For instructions on how to deactivate an account, see To Deactivate an Account.
• Change the account number. If you change the account number, the system updates the account number in the history of transactions and the new number appears in the system reports and inquiries.
  Note: Changing the number of the account can make the auditing more difficult, especially after the old number has been disclosed in printed reports.
• Change the type of the account. You can change the type for an account to which transactions have been posted. You can substitute the Income and Expense types for each other, and can substitute the Asset and Liability types for each other.
  Note: By default, the ability to change account type is granted to only users that are assigned to the Financial Supervisor role on the User Roles (SM201005) form.
• Merge accounts by moving the balances to one of the accounts and then deactivating the unnecessary accounts.