Receipt Transaction Updates

When you save a receipt transaction, the status of the line updates to Received or Partially Received for all line types. Updates specific to different line types are outlined below. References to general ledger updates assume that the Update Purchase Orders Online option is selected on the General Ledger Module Control form:

Inventory Line

• The item's last and average costs update using the receipt line cost price.
• The inventory account is debited by the value of the line.
• The purchase order clearing account is credited by the value of the line. This account is specified on the Distribution Modules subtab on the Integration tab of the General Ledger Module Control form.
• If SO-PO Linking is in use, and the option Commit inventory only on the PO User Preference form is selected, Greentree Desktop does not generate packing slips when lines are receive. It only commits the inventory.
• If the line was allocated to a job, Greentree Desktop generates a JC Issue to Job transaction following the receipt, which credist the inventory stock account, and debits the general ledger account of the activity code assigned to the inventory item on the Inventory Item Maintenance form. The costs of the job updates.

  Note: If the Use receipt cost for JC linked items option in Purchase Orders Module Control is selected, the actual receipt cost is the issue to job transaction cost (rather than the item's default cost).

  If you select this option, and the receipt is generated from the Shipment Entry form, the full landed cost of the line is used to calculate the cost.

• If the PO User Preference Prevent over receipting option is selected, the error message Over receipting is not allowed displays if the quantity being received is greater than the quantity outstanding.
• If Do not allow overfilling of bins during PO Receipt is selected on the Purchase Orders Module Control form, a user can't overwrite the quantity receipted to a bin to exceed the bin maximum capacity.

Fixed Asset Line

• The asset account is debited by the value of the line.
• The purchase order clearing account is credited by the value of the line.

General Ledger Line

• The general ledger expense account is debited by the value of the line.
• The purchase order clearing account is credited by the value of the line

Job Cost Line

• The activity code cost account is debited by the value of the line.
• The purchase order clearing account is credited by the value of the line. This account is specified on the General Ledger Module Control and Integration/Distribution forms.
• The purchase order details of the job updates. You can view these details using the Transactions tab on the JC Job Maintenance form.

Non-Stock Line

• The general ledger account of the non-stock code is debited by the value of the line.
• The purchase order clearing account is credited by the value of the line.

• Purchase Order Linking
• Inventory Item Maintenance
• Shipment Entry
• Transactions Tab