Purchase Order Report

Use this report to notify your supplier of a request for goods. You can send this report to the supplier by email, and you can print it.

Header Details

• Purchase order number
• Company name and Forms Address details. The address defaults based on what is assigned as the Forms Address on the PO Module Control form.
• Supplier name and address details.
• Delivery address details, derived from the Delivery Details form.

Line Details

These details print for each purchase order line:

• Code or General Ledger Account, depending on line type. If there is a supplier's part number specified for the item on the Supplier Details form, this prints on the purchase order also.
• Description
• Quantity ordered
• Cost price
• Discount value
• Total (cost less discount)
• Line narration (if applicable)

Detail for each line and a total displays for all lines. This includes a net total, a tax total, and a grand total. If despatch notes were added to the PO Delivery Details form, they also print on the purchase order. If the PO Module Control option Print order header text is selected, any narration added to the purchase order header prints.

If you are printing multiple purchase orders, you can select a profile to determine the order of line output. Options include code order, location order, or entered order.

Note: If the order contains items that are dimension controlled, and dimension details were entered when the purchase order was created, these print on the order.

Select a Profile

Select a profile to use from this list.

Security view

• All - All records are available, no limitation using the owner of the record.
• Team - Only the records that are assigned to your team(s) is available.

First Purchase Order

Enter the number of the first purchase order to include in the report.

Last Purchase Order

Enter the number of the last purchase order to include in the report.

Leave the First Purchase Order field empty and enter zzzzzz in this field to include all purchase orders in the report.

Reprint Purchase Order?

Select this option if you've already printed some or all of the purchase orders in this report but want to include them.

Copy Only?

Select this option to include the text **Copy Only** in the top-right corner of the report.

Print Cancelled Lines?

Select this option to include cancelled lines from purchase orders in the report.

Is Price Tax Inclusive?

Select this option if the prices of items in the purchase order include applicable taxes.