Write-Off Costs

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Use this form to write off job costs if the company  absorbs the costs internally instead of invoicing the customer for the costs.

The table on this form displays all costs for a selected job that have not been invoiced.

Note: You can also select cost variances resulting from the purchase of JC or IN lines allocated to a job.

Note: For fixed cost or quoted jobs, you cannot write off cost lines if they are finalised.

Job

The default value is the job that was selected when you opened this form from the JC Job Maintenance form.

This field is read only.

Date

The default value is today's date. It represents the document date of the write-off transaction.

Include sub jobs

Select this option to include costs for all sub jobs attached to the selected job.

Posting Date/Period End

The posting date defaults to today's date, but you can change it. The period-end date reflects the end date for the period from the posting date.

Cost line filtering criteria:

With the exception of Include zero amount, these options default to selected and the table is pre-populated with costs for the job based on these selections. Select or deselect filters depending on the types of costs to display in the table. Once you have selected new criteria, click Apply to refresh data in the table.

Time/Stock/Purchases/Disbursements/Plant

Use these options as filters to determine which costs display in the table. For example, if you deselect Time, no time-based costs display in the table for selection to write-off.

Include write offs

Select this option to display costs that have been previously written off.

Include zero amt

Select this option to display zero cost lines.

Select all

Select this option to select all cost lines in the table for writing off. If this is not selected, you must click the Write Off box next to each line to write off.

Total Costs Written Off

This field displays the total of all cost lines selected to be written off.

This field is read only.

Details Table

This table displays all costs of the job that have not been invoiced. Select Write Off All Lines to select all lines for writing off, or select individual lines. Click the Save icon to save selections and process the write-off transactions.

The general ledger updates when a write-off is processed for input based, fixed charge, and schedule-based job types if the JC Module Control option Use COS Journals is selected for the job type — for example:

• [Debit] - COS account specified for the JC activity code of the original cost.
• [Credit] - WIP account specified for the JC activity code of the original cost.

If the Job Cost Module Control option Use COS Journals is not selected for the job type, this journal will not be created. However, the WIP value displayed in the Job Summary totals reduces by the value of the written-off cost(s).

The Batch column updates with a batch number next to each line that is written-off when the transaction is saved.

You can access the write-off form to review costs that have been written off. You can also remove the write-off selection and reverse the transaction if you want the costs to be available again for invoicing.

• JC Cost Variances
• JC AR Invoice Quote/Fixed
• JC GL Hierarchies
• JC Job Maintenance
• Module Control

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