Adjustment Transaction Types

Use an adjustment transaction type to enter a transaction that will increase or decrease the on-hand quantity of an inventory item.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Code

Select the inventory item code for the item that is being adjusted.

Note: This updates to the sub code field of the general ledger journal generated by the transaction.

Description

This is the description of the selected item. You can also search for the item using this field.

Transaction Analysis

If the IN Transaction Analysis module is in use, you must assign branch(es) to transaction trees while entering this type of transaction.

Location

Enter the location of the adjustment (if locations are in use).

Note: If a default location is assigned on the User Preferences form and the option Default location is read only for data entry is also selected, you cannot change the location.

Unit

The default value is the stocking unit of measure for the item, as defined on the Inventory Item Maintenance form.

Tax type

Select whether the transaction values should be calculated inclusive or exclusive of tax. This determines how tax displays and calculated on the line.

Tax code

The default value is the transaction line using the hierarchy outlined on the Tax Codes tab on the Other Hierarchies form.

Quantity

Enter the quantity to be adjusted. This is always a positive value. The effect on inventory increase or decrease inventory levels is determined using the transaction type assigned in the transaction header.

Price

The default value is the unit cost of the inventory item.

Discount %

Enter a discount percentage to apply to the transaction line. This is not applicable for an adjustment transaction. Greentree Desktop recalculates it if you enter a discount amount.

Discount

Enter a discount value to apply to the transaction line. This is not applicable for an adjustment transaction. Greentree Desktop recalculates it if you enter a Discount %.

Tax %

This field displays using the tax code selected for the line, although you can change it only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. Greentree Desktop calculates the line tax value based on this percentage.

Note: This percentage updates if you override the tax value.

Tax

Greentree calculates this using the tax percentage, although you can enter an amount as a change only if the option to Allow tax rate/amount change is selected for the code in Tax Code Maintenance. The tax percentage recalculates using the tax value entered here.

Total

This is the transaction line total. It is recalculated if the quantity, price, discount fields, or tax fields are changed.

Narration

Enter a narration, up to 2000 alphanumeric characters to describe this transaction line.

Save line

Click this button to save the current transaction line and add a new line.

FO Receipt

If a transaction is generated directory from a factory order receipt, click this button to open the FO Receipt Entry form to view details of the source transaction.

Serial/lot

If you are using the serial/lot control function, and the line item is a serial or lot controlled item, click this button to view or edit the serial/lot details for the item. When you enter an adjustment line for a serial/lot controlled item, Greentree Desktop displays the Serial/Lot Number Entry form when you enter a line quantity.

For a positive adjustment, you can select from an existing lot number, or create a one (for serial numbers, you must always create a new one, as they are unique for each item).

For a negative adjustment, you can only assign a lot number (or serial number) that already exists, as the assumption is that the item has previously been received (or adjusted) into inventory, and the lot/serial number was assigned at that time.

Kitset

If you are using kitset function, this button is enabled if the line item is a kitset parent item, enabling you to view the kitset components.

Dimensions

If you are using the dimension tracking function, and the line item is a dimension controlled item, click this button to view or edit the dimension details for the item.

Note: When stocktake adjustments are processed by Greentree Desktop as part of the stocktake update process, an adjustment transaction is generated. Default transaction details are entered by the user before approving the stocktake variances for update.

If you allow item over-selling and you use an average costing method, an automatic cost adjustment transaction may be required to ensure the item's average cost is calculated correctly when the item is received subsequent to an over-sell.