Create Payments

---

Use this form to generate payments which you'll print on cheques and/or use to create a direct credit file. All payment methods that exist in a pay batch is created in the one payment process. In addition, the create payment process creates the journal entries that update the job costing and general ledger.

If paying employees in cash, Greentree Desktop does not update cash management because the cash might not be withdrawn from the bank account. You must manually adjust to clear the payroll clearing account(s).

The Create Payments form also creates accruals for employees if you have selected accruals to be updated when payments are created on the Module Control form.

Once payments have been created, you cannot make adjustments to the pays in those payments.

Select Pays

Pay Group

Select the pay group to create pays for. This field displays the pay group code in the Pay Group code field. If left empty when you click Apply Criteria, Greentree Desktop returns pays for all pay groups that are not finalised.

Pay Group code

This field is populated when you select a pay group code.

Employee

You can select the employee to create pays for from the dropdown list. The employee code to displays in the next corresponding field.

If left empty when you click the Apply Criteria button, the criteria returns pays for all employees who are not finalised.

Employee Name

This field is populated when you select an employee code.

Batch filter

You can select the batch to create pays for from the dropdown list. The batch number displays in the corresponding field.

If left empty when you click the Apply Criteria button, the criteria returns pays for all batches that are not finalised.

Batch number

This field is populated when you select a batch number.

Date From

Enter the date from if your search should start when you click the Apply Criteria button.

Date to

Enter the date at which your search should finish when you click the Apply Criteria button.

Apply Criteria

Click this button to return all pays that are not finalised that meet the filter criteria set.

Results table

The results table contains these columns:

• PAY NUMBER - The number of the pay that fits the select pays filter criteria displays in this field.
• CODE - The employee code that fits the select pays filter criteria are displayed in this field.
• NAME - The name of the employee that fits the select pays filter criteria displays in this field.
• NET - The net amount of the pay that fits the select pays filter criteria displays in this field.
• SELECT - Selection of this checkbox indicates that the individual pay line is to be included in the create payments process. Pays if a timecard exists but has not been processed. TC displays in this column. If the pay has a hold code, HC displays in this column and you can't select the pay.
• HOLD CODE - The Hold code that applies to the pay displays in this field.
• PAY DATE - The pay date of the pay that fits the select pays filter criteria displays in this field.
• POSTING DATE - The posting date of the pay that fits the select pays filter criteria displays in this field.
• PAY GROUP - The payment group of the pay that fits the select pays filter criteria displays in this field.
• BATCH - The batch number of the pay that fits the select pays filter criteria displays in this field.
• BRANCH - The branch code of the pay that fits the select pays filter criteria displays in this field.
• PROFIT CENTRE - The profit centre of the pay that fits the select pays filter criteria displays in this field.

Select All

Click this button to mark all pays displayed in the pay selection form as Selected.

Deselect All

Click this button to reverse the selected status from all pays on the Pay Selection form.

Process

Click this button to start the process to create a payment.

Details

Click this button to view the details of a successful payment run.

Payment Details

Payment Log

A log is created and a unique log number assigned to the log when the create pays is processed.

Description

Enter a description for the payment log.

Bank

You can select from the dropdown list the bank account from which the selected pay is paid from.

Payment Date

Enter or accept the date that the payment is to be made.

Posting Date

Enter or accept the date that the payment is to be posted to the general ledger.

Cheque output order - Code

Select this option to print payment cheques in the order of the employee code.

Cheque output order - Surname

Select this option to print payment cheques in the order of the employee's surname.

Log Report

Click this button to run a report that lists the payments made split by payment method. You can set up the report on the Payroll Module Control form.

Note: This button is enabled when you select a payment log.

Create Lodgement (Australia only)

Select the Payment log for the pay to submit to the ATO using Single Touch Payroll (STP). Then, click this button. The STP Lodgement form displays.

Note: The Create Lodgement button isn't available if the date of the payment is before the Lodge pays using STP from date that you set on the Module Control form.

Create Lodgement (New Zealand)

Select the payment date for which you want to do a payday filing. Then, click this button. The Lodgement form displays.

Note: The Create Lodgement button isn't available if you haven't set the Lodge pays via Payday from option on the Module Control form.

• Lodgements Form - Australia
• Lodgements Form - New Zealand
• Module Control

---