Standing Transaction Maintenance

Use this form to enter details of transactions entered on a regular or periodic basis, such as regular accrual journals. If you are not using the Accounts Payable or Accounts Receivable modules, you can use this form to set up repeating payments and receipts — for example, rent received, hire purchase payments, wages, and the like.

Once you have created standing transactions, the Update Standing Transactions process creates the transactions using the date and frequency parameters assigned here.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Type

Select the type of transaction you are entering, from one of:

GL Payment
GL Receipt
GL Journal

In addition to standard detail required to set up each relevant transaction type, this information is required to support standing transactions:

Frequency type

Select the frequency type for the transaction. This is used to calculate the Next action date for the transaction. Valid frequency types are: Day, Last day of month, Last day of period, Month, Week, and Year.

Frequency

Select the frequency for the transaction. This is used in conjunction with the Frequency type to calculate the next action date for the transaction. For example, if the Frequency type is Week and the Frequency is I, then this transaction is processed once every two weeks.

For a transaction created on 15/03/19, Greentree Desktop increments the Next Action Date for this standing transaction to 29/03/19. You can select the transaction on or after that date next time you access the Update Standing Transactions form.

Update details

Select Fixed to indicate that the value of the transaction remains fixed each time the transaction is updated. Select Variable to indicate that the value of the transaction may change each time it updates.

If you select this option, you can adjust the value of the standing transaction before creating it using the Update Standing Transactions form.

Start/End dates

These dates default to today's date but you can change them to any dates beyond today. Greentree Desktop selects standing transactions to include when updating standing transactions if the current date is between the Start date and the End date specified for the transaction.

Next action date

This date is calculated using the Start date, Frequency, and Frequency type. You can change the date. If the next action date for a standing transaction is equal to, or before the current date, you can include the transaction using the Update Standing Transactions form.

Copy a standing transaction by clicking the Copy icon on the toolbar. This clears the header detail, leaving only default information, and retains the line detail of the transaction selected at when you copied it.

Note: Use the Standing Transaction Listing to print a report of standing transactions that have been set-up (with options to filter based on specified criteria).