Journal Header Detail

If the option to Use batches is selected on the Module Control form, enter batch header details before accessing this form.

If you are not using batches, access the GL Journal Entry form and enter the journal header details.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Batch Number

This number identifies all transactions in the batch. If you are entering batches, this field displays the number you entered into the batch header. Otherwise, Greentree Desktop generates a batch number when you save the invoice. System generated batches display with an S prefixed to the batch number.

Last Reference

This field displays the last journal document number entered into the batch, in read-only format.

Document No

This is the journal reference number, up to 20 alphanumeric characters. If the General Ledger Module Control option Default document number is selected, the reference is generated and displayed using the start number that is assigned on the General Ledger Module Control form.

Date

Enter the date of the journal. The default value is the current date, or to the batch date if batches are in use and Use batch date as posting date is selected on the General Ledger Module Control form.

Detail

Enter additional detail about the journal into this field, up to 30 alphanumeric characters.

Accrual

Select this option if this is an accrual transaction. Greentree Desktop reverses an accrual journal using the Reversal date specified. If a reversal journal displays on this form, the label reads Reversal.

Reversal date

If the journal is an accrual, enter the reversal date. Greentree Desktop creates a reversal journal on this date. The date must be greater than the journal document date.

If a reversal journal displays on the form, this field's label reads Originating document date. The field displays the document date of the originating accrual journal.

Currency

The default value is the company's base currency. You can change this value to record the journal in a different currency.

Currency Rate

This is the rate of the selected currency. It defaults to 1.00 for local currency accounts.

This field is read only.

Posting Date

This is the date that the transaction updates to the general ledger. It defaults to the document date, but you can change it.

Period End Date

This is the end date of the period within which the posting date falls.

Debit total

This field displays the total value of debits entered as journal lines.

This field is read only.

Credit total

This field displays the total value of credits entered as journal lines.

This field is read only.

Zero proof

This field displays the net journal value (debits less credits). It should always be zero because the value of debits and credits should be the same.

This field is read only.

Once header detail is entered, you can enter journal lines into the table or on the Line items tab.