Create Receipts

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You use this form to create receipts before processing direct debits.

When you create receipts, Greentree Desktop does:

• Creates receipts for customers that have been selected for direct debit on the Select Invoices form.
• Updates each customer's account with receipt transaction details.
• Where applicable, deducts withholding tax from the receipt transactions.
• Updates the customer's local currency value for customers paying in a foreign currency, by using the exchange rate specified in the Currencies fields on the Create Receipts form.
• Updates the bank account balance.
• Update analysis code details, for the purpose of analysis.

  Click the Process button to accept the selections you have entered. This creates receipt transactions. The Automatic Receipt Information form displays, listing the number of automatic receipts created. The information form includes:

  • Number of receipts made
  • Number of transactions paid
  • Total value of Receipts
  • Smallest Receipt Amount
  • Largest Receipt Amount
  • First Reference
  • Last Reference
  • Failed Transactions
    • Customer
    • Reason Failed

You can also use the Create Receipts form to select a receipt log and to view the processing detail. Click the Details button to open the Automatic Receipt Information form, which lists the detail specified above.

Receipt log

Enter or select a receipt log code to identify the transactions in this automatic receipts run, up to 10 alphanumeric characters.

Description

Enter a description to identify the transactions in this automatic receipts run, up to 30 alphanumeric characters.

Code

Select this option if you want receipts to be created in customer code sequence.

Alpha

Select this option if you want receipts to be created in customer alpha sequence.

Name

Select this option if you want receipts to be created in customer name sequence.

All branches

Select this if all customers, previously selected using the Select Invoices function, are included in this receipt run. Leave this field empty to enter a range of branches.

From branch

Select the first branch in the range to include in the customer selection.

To branch

Select the last branch in the range to include in the customer selection.

Batch header branch

Select the branch to use for the header of the AR receipts batch. The default is from the Accounts Receivable Module Control form.

Bank

Select the bank to which these receipts is drawn. The default is from the Cash Management Module Control form.

Receipt date

Enter the date that prints on the receipt. This date is used as the document date on the receipt transaction. The default is today's date.

Posting date

This date determines the period into which the payment is made, and updates to the general ledger. The default is today's date.

Customer's currency

Select the currency in which you are receiving payments. Only customers using this currency are included in the receipt run. The default is from the Accounts Receivable Module Control form.

Rate (Customer)

Enter the rate for converting from local currency to the customer's currency you have chosen. The default rate is from the Currency Exchange Rate Maintenance form.

Bank currency

This is the default currency for the bank you selected. If you want to use another currency, select a bank which uses the currency you require.

Rate (Bank)

Enter the rate for converting local currency to the bank currency. The default rate is from the Currency Exchange Rate Maintenance form.

Process/Details

If the label on this button is:

• Process, click the button to save the selections you have entered. This creates receipt transactions.
• Details, click the button to view the details of the receipt.

• Select Invoices

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