Create Direct Debit File

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Use this form to generate an output file for receipts through direct debit of customer accounts, using the Direct Debit Schedule (consisting of the list of receipts created for direct debiting). The file is formatted according to specifications provided by the bank you are depositing funds into.

You must:

• Select the bank account that the direct debit amounts are deposited into.
• Select the interface name from the list of direct debit export interface types on the Data Import Manager form.

  Note: You can set a default interface on the Direct Debit Module Control form.

Specify a directory location and name for the output file that is being created.

The Receipt date defaults to today's date when the interface is selected, but it can be changed. You must enter the batch number of a receipts batch to run.

Note: The System Batch option is selected for all receipt batches created through direct debit which are system batches.

If a file has already been created in the selected batch, a warning message displays.

Greentree Desktop checks that the bank account matches the bank account for the selected batch. If they do not match, an error occurs and the bank and/or batch must be changed before the process can be run.

Bank account

Select the bank code that these receipts are to be deposited in.

Interface name

Select the interface to use for these direct debit receipts. The search field gives access to the list of direct debit export interface types, defined using the Data Import Manager.

The default is obtained from the Direct Debit Module Control form.

Output file

Enter the full output path and file name for the output file. The default is obtained from the Data Import Manager's Interface Maintenance form.

Receipt Date

Enter the date that these receipts are to be debited from the customer bank accounts. The default is today's date.

Batch number

Enter the receipts batch number to process direct debits for. This is the batch number of the receipts that were generated using the Create Receipts form. You can find the batch number by:

• Opening one of the receipts.
• Opening the Create Receipts form and selecting the receipt log. Click the Details button. The First reference field contains a reference — for example: S174-1. The batch number is 174.

Note: All the Direct Debit receipt batches are system batches.

System batch

This option indicates whether the selected batch is created as a system batch or is created by a user.

Note: All the Direct Debit receipt batches are system batches.

Run interface

Click this button to accept your input and proceed to create the direct debit output file.

• Module Control
• Data Import Manager
• Interface Maintenance

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