Email/Fax Printing
When you print a report, you can select Email and Fax options in the Output report to field when eReporting is in use.
Email output option
If you select Email as the output option, you must enter the recipient's email address in the Email address field.
The naming convention for the email's subject line is:
Report |
Subject Text |
Example |
AR Statement |
Report name appended with period end date |
AR Statement 31/07/18 |
AR Invoice |
Report name appended with invoice number |
AR Invoices INV310347 |
AP Remittance |
Report name appended with payment reference & posting date |
AP Remittance 000010 19/07/18 |
Purchase Order |
Report name appended with PO number |
PO Purchase Order PO100 |
Fax output option
If you select Fax as the output option, enter the recipient's fax number. When you click the Print button, enter fax details.
Options Reference
Each option and field on the form is described below. Mandatory options and fields are highlighted in red.
To name
The recipient's name.
To company
The name of the recipient's company.
Subject
The default value is the report name, but you can change or add to it. You can enter up to 45 characters.
From name
The default value is the current user's real name, but you can change it. If the user does not have a real name set up, it defaults to the user's login name, up to 45 characters.
From company
The default value is the name of the company that the user is logged into, but you can change it, up to 45 characters.
From voice number
The default value is the phone number of the company that the user is logged into and includes phone masking.
From fax number
The default value is the fax number of the company that the user is logged into and includes phone masking.
Cover Page
Select the cover page to use for the fax. You can change it before printing.
Comments
Enter a comment, up to 45 characters. The comment prints on the fax cover page and also in the body of the text.
After you click the OK button, the reports are sent to the task queue for processing and passed to the queue; print, email or fax, for distribution.
The email and fax options are only available by clicking the Print button. They are not available if you click the Quick Print or Preview buttons.
You can customise the fax cover page.
Note: Use the Facsimile Transmission report to output information about faxes sent from the FaxMan system. You can sort the report by date and time, report name, or destination.
- Generic Reporting Options
- Fax Processing Troubleshooting
- Auto Fax/Email Option
- General Fax Preferences