Account Construction Process

Before Greentree Desktop posts a transaction, it determines the general ledger accounts it posts to by working through the hierarchies, based on the transaction type. In some cases, full accounts has been assigned to general ledger account fields, and in some cases, wildcards may have been used.

To construct a general ledger account to post to, Greentree Desktop starts the search by going to the first general ledger field defined the hierarchy. If it finds an account set up on the General Ledger Account Maintenance form, it uses that account. If it does not find a valid account, it continues to work through the hierarchy until it can find, or construct (if wildcards are used) a valid account.

If you use wildcards, Greentree Desktop fills in general ledger segments as it finds them while working through the hierarchy. The first value that is found for a segment is the one used. If Greentree Desktop searches through the entire hierarchy and no valid account is found or can be constructed, the value posts to the general ledger suspense account.

If an account is constructed, but it is not valid values combined do not form a valid general ledger account set up on the General Ledger Account Maintenance form, then the value also posts to the general ledger suspense account.