Cash Payment Entry

Use this form to enter non-supplier payments — for example, tax payments, wages, or petty cash. If you are not using the Accounts Payable module, you can use this form to record payments to suppliers. Transactions entered will credit your bank account and debit the general ledger count for each line.

If you are using batches, you must complete a batch header before accessing the form.

If you are not using batches, the Cash Management Payments form opens.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Batch

This is the batch number that identifies the transactions in this batch. If you are entering batches, it displays the number you entered into the batch header. If you are not entering batches, Greentree Desktop generates a batch number for you when the payment is saved. System-generated batches display with an S prefixed to the batch number.

Last reference

This is the last payment number entered for this batch.

Bank

Select the bank for the payment. This is taken from the Cash Management Module Control form,

Bank currency / Rate

The currency defaults, in read-only format, to the currency associated with the selected bank. The rate is used to convert the receipt into the bank's currency if the transaction currency is different from the bank's currency.

The default value is 1.00 and cannot be changed if the transaction currency is the same as the bank currency.

Cheque No

Enter a reference number to identify the payment, up to 20 alphanumeric characters.

Date

Enter the payment date. The default value is the current date.

Payee name

Enter up to 50 alphanumeric characters to represent the payee.

Cash analysis code

Select the cash analysis code you want the payment to be applied to. This defaults in the first instance to the CM Cheques analysis code assigned on the Cash Management Module Control form.

Transaction Currency

If foreign currency is in use, you can select a transaction currency that is different to the bank's currency. Greentree Desktop assumes you are entering the transaction detail based on this currency, and use the bank currency rate to convert the transaction into the bank's currency if the two are different.

The transaction rate is taken from the Currency Exchange Rate Maintenance form using the selected currency.

Posting date

Enter the posting date for the transaction. The default value is the payment date.

Period end

This is the end date of the period to which this transaction is posted.

Net

This is the total net value of the payment transaction using the selected currency.

Tax

This is the total tax value of the payment transaction using the selected currency.

Total

This is the total value of the payment transaction (tax inclusive) based on the selected currency.

You can enter payment line detail into the table at the base of this form, or by clicking the Line Items tab. If you enter information here, the details display in the table so users can view payment lines.