Transactions

This form contains supplier transaction information. For each transaction, you can view details of the original transaction in the source form by drilling down on the transaction line in the enquiry table. You can also view the narration assigned to transactions.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

The supplier's current balance and month-to-date purchases display using the currency option (foreign or local) selected on the Main tab on the AP Suppliers form.

Show all

Select this option to display all transactions regardless of their status.

Show children

Select this option to display child transactions for this supplier, if the supplier is assigned as a parent.

Note: The Child Code and Child Alpha columns in the enquiry table are invisible by default. If you are using parent or child accounts, you can enable them by right clicking the table column headings and selecting Edit Column.

Show futures

Select this option to include future transactions in the display. This is selected if Show All is selected.

Show priors

Select this option to include prior transactions in the display. This is selected if Show All is selected.

Show outstanding only

Select this option to only display outstanding transactions.

Select period

Select this option to display transactions based on a specific period end date, and enter a date.

Mode

Select either Balance forward or Open item as the transaction viewing mode. A balance forward view displays an opening balance, plus current period transactions. An open item view displays all transactions, including ones with no opening balance.

Apply

Click this button to apply the criteria and return transaction detail to the table.

Purchase orders

This button is enabled if there are purchase order transactions associated with the supplier. Click this button to open the PO Enquiry form, pre-populated with the selected supplier's code.

To extend transaction detail in the table, click the + next to the line. You can also double click any line to open the transaction source form, pre-populated with details of the original transaction.

Note: When you are viewing transaction detail in the table, you can right click and select options to Expand child lines (by clicking the + next to each line) or Collapse child lines (by clicking the - next to each line).