SO Advance Receipt Entry

---

You can access this form using SO Entry where the advanced receipt processing feature is in use.

Or, you can access it from the main Data Entry > Sales Order menu.

Entering an advanced receipt simulates the entry of a receipt using the AR Receipt Entry form, with the exception that a special Advance Receipt transaction type is used. This identifies transactions as advanced receipts, which are later applied as Journals to invoices when the earning process is complete and the sales order is invoiced.

Advance receipts do not update the AR period summary. Transactions generated are:

1. For receipt types of cash, cheque or banked credit card:

   [Debit]	GL Bank Account for receipt bank
   [Credit]	Advance Receipt GL Account specified in GL Module Control

2. For receipt type of non banked credit card:

   [Debit]	Credit Card GL Clearing Account specified in UT Credit Card Maintenance
   [Credit]	Advance Receipt GL Account specified in GL Module Control

If batches are in use, enter a batch header before entering the advance receipt(s).

Reference

Enter or select a reference number to identify the advance receipt, up to 20 characters long. If no reference is entered, the default comes from the next receipt number in AR Module Control. If the SO Control option Use packing slip no. as invoice no. is selected, the default comes from the sales order.

Sales order

Select the sales order of the advance receipt. If the form is accessed from SO Entry, this defaults to the selected sales order in read-only format.

Batch

This is the number that identifies all transactions within the batch. If you are entering batches, it displays the number you entered into the batch header, otherwise Greentree generates a batch number when the invoice is saved. System generated batches display with an S as a prefix to the batch number.

Submit

Click this button to validate and make the gateway payment (assuming Greentree encounters no errors). It is enabled if a credit card payment gateway is being used. It is active if these conditions are met:

• The payment has not yet been submitted to the gateway;
• The selected customer credit card is authorised;
• The sales order status is not Cancel Reason, Completed, or Invoiced.

Bank

Select the bank that are debited with the value of the receipt. This is taken from Cash Management Module Control

If a non-banked credit card is selected as the Receipt type, this field will not be visible as it does not apply.

Currency /Rate

These fields default in read-only format to the currency associated with the bank, and the bank to transaction (based on customer) exchange rate.

Date

This is the advance receipt document date. It defaults to today's date but you can change it.

Posting date

The default value is the advance receipt date, but you can change it. It is the date that determines which period the transaction falls into for reporting.

Period end

This defaults the period end date of the period in which the posting date falls.

Customer Detail

The customer Code and Currency default from the sales order and are read only.

Rate

Enter the currency rate to be applied to this advance receipt. If the customer's currency is the same as the base currency, the rate defaults to 1.00000000 and cannot be changed. If the customer's currency is not the same as the base currency, the default rate is obtained from Currency Rate Maintenance.

Receipt type

Select the receipt type of the transaction. Valid types are: cash, cheque, banked credit card, non-banked credit card, and banked deposit (where receipt is deposited directly into the bank by the customer). This is taken from the sales order or from AR Customer Maintenance, but you can change it.

Additional details must be entered depending on the receipt type selected.

Totals

The Sales order total displays in read-only format. The Current advance shows the value of any advance receipts already of the selected sales order. The Advance payment must be entered/validated.

The default is calculated using the Sales Order total and the Customer's Advance Receipt Percentage defined in AR Customer Maintenance. If the calculated value is greater than the maximum allowed value, then the maximum allowed value is defaulted. System-default values may be overridden.

• AR Receipt Entry
• Credit Card Control

---