Timecard

Use the Timecard tab to enter actual times for an employee. You can, for example, set up timecard rules that specify a certain number of hours per day are coded to one pay transaction type, while another number of hours are coded to a different pay transaction type, allowing normal hours to be processed, and overtime hours.

A timecard rule allows days to have different transaction types, as well as setting the transaction type if the day is a public holiday. When the timecards are processed, the timecard rules are applied. Timecards can be entered at the same time as standard pay lines, however once timecards are processed, they have to be removed if further timecard lines are needed to be processed.

Timecard lines can be processed to become a GL line, or a JC line depending on what is entered in the Account/Job field.

You can select a timecard rule as a default on the employee or changed on the individual pay.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Rule

The default rule from the employee will be filled here. If the pay requires a different rule, select it from the list.

Table Fields

You can change any or all of this information for each timecard line:

DATE - Enter the date for the timecard line.
DAY - This is a read-only field that defaults when the date is entered for the timecard line.
START - Enter the start time for the timecard line.
FINISH - Enter the finish time for the timecard line.
BREAK HOURS - Enter the break hours taken for the timecard line.
HOURS - Confirm the calculated hours, over write or enter the hours for the timecard line.
MASK - Enter or confirm the default mask for the timecard line.
CLASSIFICATION - Select the classification for the timecard line.
ACCOUNT/JOB - Enter the Job Cost code, activity and work centre for the timecard line, as required using '/' to separate each section on the job details. If the line is a GL line, enter the general ledger account or mask if this is to change Greentree generated account.
PH CHECKBOX - Select this option if the timecard line is a public holiday.

To create the pay lines, using the rules, click the Process button.

Process/Re-Open

Click the Process button to calculate the pay hours applying the timecard rules to the entered timecard lines.

Click the Re-open button to confirm the deletion of all pay lines generated from timecards for this pay. It re-opens the timecard grid for editing and re-processing.