Create Back Pays

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Use this form to pay employees the difference between what they were paid at a point of time, and what they should now be paid based on new rates in Greentree Desktop. Rates are likely to be back dated because of changed award rates where the employee is entitled to that pay on top of what they have already been paid. Greentree looks through all the pays in the dates specified and determine which lines must be adjusted due to different rates.

If the new rates are not setup correctly in Greentree, the back pay process does not allow changing rates and any changes would must be performed on the resulting pays.

The correct tax lines for the back pay amounts will be created as part of this process. To setup the transaction types required you will need to go to the Back Pay Configuration form. This is where you will also find information about what transaction types are created, included and defaulted.

Pay Group - Select

This is an optional field that you can use to filter the list of employees to create back pays for.

You can filter by selecting a or multiple pay groups from the dropdown list, or leave this field empty to avoid filtering at the pay group level before you click the Apply Criteria button.

Pay Group - Selected

This field displays the pay group code that was chosen from the dropdown list.

Branch - Select

This is an optional field that you can use to filter the list of employees to create back pays for.

You can filter by selecting a or multiple branch(es) from the dropdown list, or leave this field empty to avoid filtering at the branch level before the Apply Criteria button being pressed.

Branch - Selected

This field displays the branch code that was chosen from the dropdown list.

Profit Centre - Select

This is an optional field that you can use to filter the list of employees to create back pays for.

You can filter by selecting a or multiple profit centres from the dropdown list, or leave this field empty to avoid filtering at the profit centre level before the Apply Criteria button being pressed.

Profit Centre - Selected

This field displays the profit centre code that was chosen from the dropdown list.

Contract - Select

This is an optional field that you can use to filter the list of employees to create back pays for.

You can filter by selecting a or multiple contracts from the dropdown list, or leave this field empty to avoid filtering by contracts before the Apply Criteria button being pressed.

Contract - Selected

This field displays the contract code that was chosen from the dropdown list.

Employee - Select

This is an optional field that you can use to filter the list of employees to create back pays for.

You can filter by selecting a or multiple employees from the dropdown list, or leave this field empty to avoid filtering by employee level before the Apply Criteria button being pressed.

Employee - Selected

This field displays the employee code that was chosen from the dropdown list.

View

Use this field to further filter your view by selecting from the dropdown list one of the options:

Apply Criteria

Click this button to create a list of employees to create back pays for. If the employees have no valid back pay lines to be paid, a pay won't be created unless the Create back pay when no back pay lines found is selected on the Back Pay Configuration form.

Include Pays

Select the dates of the pays that you want to apply new rates to the original lines. Only pays that meet the date range specified are included in the back pay process.

Effective

Select the date that you want the pays to be effective. This is the date that Greentree will lookup the rates based on.

Pay Date

Select the pay date for the back pays that are created.

Posting Date

Select the posting date for the back pays that are created.

Create Selected

Create back pays for the employees that are selected. This creates the new pays all in the same batch and open the maintain pay run form.

View Proposed

Click this button when an employee is highlighted in the grid to view what the Back Pay includes. A new form opens.

Select all

Select all employees in the table.

Deselect all

Deselect all employees in the table.

• View Proposed form

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