Balance Tracking

Balance tracking helps you establish the transaction types you want to keep a running balance of for this employee. This can include annual leave, sick leave, long service leave, rostered days off or overtime. If tracking any of the balance transactions, you can attach the accrual rule for the balance type. The accrual rule will define how often the balance will be credited to an employee and how much will be credited, and when the employee will be entitled to the balance that is credited.

All pay transaction types that are set as Balance Accrual Transaction types will be listed in the Transaction Type dropdown. A default Accrual Rule can be set on the Transaction Type.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Std Hrs/Day

Enter the hours per day for this employee. This value is used in leave reporting to convert hours entitled or accrued into days entitled/accrued. It is also used in the Leave Planning module to calculate the number of leave days.

Std Hrs/Pay

Enter the hours per pay for this employee. This value is used to assist in the calculation of average hourly rates for leave and also for forecasting leave when the accrual is percentage based. This field is also used to calculate the number of hours per week and report variances in the Maintain Pay Run window.

Std Hrs/Week

This field is calculated by Greentree Desktop. to convert the hours per pay into standard hours per week. Greentree uses the conversion factor on the employee's pay group to obtain this value.

Working Calendar

The working calendar is used by the Leave Planning module to calculate the working days and hours for a Leave Request.

Select Working Calendar

Select the working calendar applicable for this employee.

Add public holidays to pays

Select this option to enable public holidays, specified on the non-working groups attached to the working calendar, to be paid out using the transaction type specified on module control. The calculated hours for the day on the working calendar is used to set the number of hours to be paid. Only days set as working days on the calendar will be paid.

Balances table

This table displays the leave transaction types available and the accrual rule used to calculate balances.

Trans Type - This field displays the leave transaction type. Transaction Types available for selection are those that are pay types and selected for 'Balance Accrual'.
Description - This field displays the description for the transaction type.
Accrual Rule - The accrual rule displayed is the default rule for the transaction type, or a different rule can be selected from the drop down.
Max Overdrawn - Enter the maximum number of hours that the employee can be overdrawn for this leave type.
Start Date Override - Enter a date in this field if the accruals for the Transaction Type should be started from this date, not the employees start date. This can be used when an employee moves from Casual to Permanent and their leave accruals start on their permanent date. This field can't be set once accruals exist for the Transaction Type.
Inactive - Select this option if the balance tracking line is no longer valid for the employee. This will stop accrual processing and will stop the transaction type appearing on reports (although there is a checkbox to include these).