Account Construction Process

Before a transaction updates to the general ledger, Greentree needs to determine which general ledger accounts are of the transaction. To do this, it works through the hierarchies that are outlined in this section, using the transaction type. In some cases, full accounts will have been assigned to general ledger account fields, and in some cases, wildcards may have been used.

To construct a general ledger account when a transaction is being updated to the general ledger, Greentree will start the search by going to the first GL field defined the hierarchy. If it finds a valid set up in GL Account Maintenance form) account there, it uses that account. If it does not find a valid account, it will continue to work through the hierarchy until it can find, or construct (where wildcards are used) a valid account.

If you use wildcards (*), Greentree will fill in GL segments with the first value found for a segment. If Greentree searches through the entire hierarchy and no valid account is found or can be constructed, the value updates to the GL suspense account. If an account is constructed, but it is not valid values combined do not form a valid general ledger account as per set-up in GL Account Maintenance), then the value will also update to the GL suspense account.