Main Tab

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Use this tab to enter general information about the asset, and to view asset balances.

Code

Enter a code to represent the asset, up to 12 characters long. This does not have to be unique, as long as the code has a different subcode for it.

Subcode

Enter a subcode (up to four characters) to further represent the asset — for example, if you have multiple assets that are the same or similar, but each must be set up and represented separately in terms of transactions and balances. Use subcodes to assign a different depreciation method to each asset/subcode combination.

Description

Enter a description of the asset, up to 60 characters long.

Profit Centre

Select the profit centre the asset belongs to. This is taken from the profit centre selected in FA Module Control. The profit centre for an asset determines the GL account that updates when an asset transaction is processed. It can also be used as a filter to output information to FA Reports. The profit centre branch name displays next to the profit centre field.

Branch

Select the branch the asset is associated with. This determines the general ledger account that updates when an asset transaction is processed.

If it is left blank, the profit centre is used in the general ledger account hierarchy.

Group

Select the analysis group the asset belongs to. These are set up in Analysis Group Maintenance. This is taken from the analysis group selected in FA Module Control. The analysis group for an asset is used to determine the general ledger account that updates when an asset transaction is processed. It can also be used as a filter to output information to FA Reports.

Location

Select the location of the asset. These are set up in Location Maintenance. This comes from the location selected in Fixed Assets Module Control. The location for an asset can be used as a filter to output information to Fixed Assets reports.

Serial No.

This if for reference only. If applicable, you may enter a serial number for the asset, up to 30 characters long.

Job Code

This field applies if the Job Cost module is in use.

If the asset is for a job that is set up in JC Job Maintenance, the job can be selected and any depreciation calculated for the asset can be transferred to the job as a disbursement expense - this is controlled using the Fixed Assets Module Control option Post Depn to Job Cost. When a job is selected, Greentree checks if the job's profit centre matches the asset's profit centre. If not, this message displays: Update Profit Centre from Job? Yes/No.

Job Activity

If you select a Job Code, you must select the activity code to use for depreciation transactions that update the job. The default value is the Activity Code in the Fixed Assets Module Control - if it belongs to the job's activity group.

If the selected job uses a work centre plan, you must select the activity code for the depreciation. The default value is the activity code set up in Fixed Assets Module Control if it complies with the work centre plan of the selected job, but it can be changed to another activity code.

Job Work Centre

If the selected Job uses a Work Centre Plan, the Work Centre for the depreciation must be selected. Select from the list of incomplete work centres belonging to the job's plan.

The fixed asset's activity code and work centre on the Fixed Asset are checked when processing depreciation and when entering a fixed asset adjustment. If the asset's work centre is invalid (not a posting level or is completed), or if the activity code and work centre combination is not valid, the transaction cannot be saved and the process is aborted. You must correct the setup of the fixed asset.

Comment

This is for reference only. You can enter a narration up to 60 characters long.

Balance Type

This flag control the default Balance Type filter in Transaction Enquiry. If you select Forever, the Transaction Enquiry defaults to an Open Item enquiry. If you select Yearly, this defaults to a Balance Forward enquiry.

Purchase Status

This is for reference only. You can enter a single alphanumeric character to further categorise the asset if applicable (for example, use a code of 1 to represent a leased asset).

Pooling Asset

This option is not currently functional.

Status

Use this to indicate whether the asset is active or inactive. Inactive assets are not included in asset processes.

Sub Asset Table

This table displays all assets that have the same asset code, regardless of the subcode. The current asset is highlighted. This table displays the Quantity, Cost of the Asset, Accumulated Depreciation and the Closing Book Value.

Balances

Asset balances display on the right side of the form. If you are maintaining both tax and accounting balances, click the relevant option to view balances. These balances are updated real-time as asset transactions are processed. This displays columns for Current Year and Next Year, a drill down is available to view the transactions for each total.

Intrastat/EC Sales

These fields are only applicable, and only display, if the company is subject UK Intrastat and EC Sales reporting.

• Hierarchies
• FA Module Control
• FA Maintenance (IEC)

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