Account Construction Process

Before Greentree posts a transaction, it determines the general ledger accounts it posts to by working through the hierarchies, based on the transaction type. In some cases, full accounts will have been assigned to general ledger account fields, and in some cases, wildcards may have been used.

To construct a general ledger account to post to, Greentree will start the search by going to the first general ledger field defined the hierarchy. If it finds an account set up on the General Ledger Account Maintenance form, it uses that account. If it does not find a valid account, it will continue to work through the hierarchy until it can find, or construct (where wildcards are used) a valid account.

If you use wildcards, Greentree will fill in general ledger segments as it finds them while working through the hierarchy. The first value that is found for a segment is the one used. If Greentree searches through the entire hierarchy and no valid account is found or can be constructed, the value posts to the general ledger suspense account. If an account is constructed, but it is not valid values combined do not form a valid general ledger account set up in General Ledger Account Maintenance, then the value will also post to the general ledger suspense account.