GL Line

Use this line type to credit an amount directly to a general ledger account.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Line type

Select the General Ledger line type.

Tax type

This is taken from the Customer, but you can change it. It determines how tax displays and is calculated on the line. If Inclusive is selected, Greentree assumes the price entered into the line is inclusive of tax, and calculates the tax and total values.

If Exclusive is selected, the system assumes the price entered into the line is exclusive of tax, and calculate the tax and total values.

Tax code

This uses the hierarchy outlined in Tax Code Hierarchies. It can be overridden only if the option to Allow tax rate/amount change is selected for the code in Tax Code Maintenance. It determines the percentage of tax associated with the line so a tax value can be calculated.

Company

The default value is the company you are currently logged into, but it can be changed if the invoice relates to a different company.

GL Account

Select the general ledger account using either the Account, Short code, or Description. This is the account that are credited when the invoice line is saved.

Subcode

This is a free-form field that you can use to enter a subcode associated with the general ledger account. A subcode can be used to create dissection among transactions, so that you can summarise report information at a subcode level.

The GL Transaction Listing provides the option to sub-total values based on subcode. In addition, you could create a customised report, or run a query (using Greentree Desktop's Inspection Tool or JADE Query) to output transactions summarised by subcode.

Quantity account

This is a read-only field that displays and default as selected only if the general ledger account selected is a quantity account.

Quantity

If the general ledger account is a quantity account, enter the quantity for the line.

Price

Enter the price for the line.

Discount %

This displays using the Customer Default invoice discount, but you can change it. The line discount value is calculated based on this percentage.

Information If the discount value is overridden, the percentage updates.

Discount

Greentree calculates this using the discount percentage, although a manual amount can be entered as an override. If this occurs, the discount percentage will recalculate using the discount value entered here.

Tax %

This displays using the tax code selected for the line, although you can change it only if the option to Allow tax rate/amount change is selected for the code in Tax Code Maintenance. The line tax value is calculated based on this percentage.

Information If the tax value is overridden, this percentage updates.

Tax

Greentree calculates this using the tax percentage, although a manual amount can be entered as an change only if the option to Allow tax rate/amount change is selected for the code in Tax Code Maintenance. If this occurs, the tax percentage will recalculate using the tax value entered here.

Total

This field is calculated by Greentree Desktop. using the formula [quantity x price] less discount value.

Narration

Enter an unlimited narration for the line. If a narration is entered for the first line, it will also default to the second and subsequent lines. However, you can change or delete it, and the narration for subsequent lines uses the edit. This narration prints on the AR Invoice.

Add line

Click this button to save the current line if you are entering using the form, and continue to enter a new line.

If the any of the Transaction Analysis modules are in use, you can also need to assign branch(es) to transaction trees while entering this type of transaction.