Invoice Selection

Use this form to select invoices to include in the credit card receipt process. These rules apply in terms of whether an invoice will be presented for selection and inclusion in the process:

• Invoice customer has the option use credit card selected in Customer Credit Card Maintenance.
• The customer credit card is authorised.
• The customer credit card expiry date is greater than the current date.
• The customer credit card authority expiry date is less than or equal to the nominated date.
• Outstanding invoices have credit card details specifically assigned.
• The value of the invoice does not exceed the credit card's transaction limit.
• Outstanding invoices have a payment date less than or equal to the highest pay date.
• Customer's currency is the nominated currency code.
• The invoice has a nominated card and the card is within the range.
• The invoice's nominated card is empty and the primary card is within the range.
• The invoice is not a standing invoice and the primary card is within the range.

Reference/Description

Enter a reference and description to represent the current process.

Customer selection criteria

Select the Card code from one set up in Credit Card Maintenance, and enter the Currency and Highest pay date for the process. Greentree includes invoices due for payment before this date if all other criteria are met.

You can filter customers by entering a range, or leave this as it defaults to include all customers in the process.

Click Apply criteria to return all customer's meeting the criteria into the table on the left hand side of the form.

Select customers to include in the receipt process by clicking the Select button to move them into the table on the right side of the form. You can also click Select all to select all customers. To deselect customers, click the Deselect button.

When you are click on a customer within the table, the customer's invoices (meeting all criteria) display in the table at the base of the form. If you want to exclude a specific invoice from the receipt process, you can deselect the Select option for that line before processing.

When an invoice is included for selection in the credit card receipt process, a message appears at the base of the invoice when viewed using AR Invoice Entry to indicate this. You don't be able to edit the invoice.

The invoice's Selection total displays in the header of the form. The Status, which indicates how far through the process the selected invoices have progressed, also displays:

• Selected - A selection is saved with a Selection total greater than zero.
• Selection - Invoices have been selected but receipts have not yet been processed.
• Printed - A selection has been printed.
• Receipts Created - Receipts have been created - applies only if the credit card in use has the Use reconciliation indicator selected in Credit Card Maintenance. The reconciliation process must be carried out before completion using the Reconciliation process.
• Completed - The receipt batch is reconciled and is read-only.

The status updates as these additional process steps are completed:

• Print Invoice Selection (click the Printer icon on the toolbar)
• Create Receipts
• Commit
• Finalise

You can access these functions from the Invoice Selection form, or using separate menu options. The access to, and function for each form is outlined in relevant sections.

Batch numbers for receipts and reconciliation journals update to the Batches section on this form as applicable.

• Customer Credit Card Maintenance
• AP Invoice Payment Details
• Create Receipts
• Reconciliation