Create Receipts

Use this form to create receipts for the invoices selected using the Invoice Selection process.

Select the Reference associated with invoices to process for receipt. All other fields will default in read-only format, except:

Branch

The default value is the AR branch, but you can change it if required.

Bank

This only displays if the credit card has the Update bank indicator selected in Credit Card Maintenance. The bank account defaults but it may be changed if required before processing.

Receipt/Posting dates

These defaults to the current date but you can change it. Click the Process button to create the receipts. When the process is complete, a summary of results will display.

The batch number updates back to the Invoice Selection form, and if the credit card used has the Update bank indicator selected in Credit Card Maintenance, the status updates to Completed as no manual reconciliation process is required.

The table on this form now displays details of each receipt that was created using the process.

If the credit card does not have the Update bank indicator selected in Credit Card Maintenance, a manual reconciliation process is required to complete the receipt process. In this situation (and where Use reconciliation is also true for the credit card), options to Reverse receipt, Commit, and Reconcile are now available to apply to the receipt reference.

Click the Reverse receipt button to remove all receipts in the batch and return the selection to the previous status, for example, Selected. If this occurs, there is no record of the receipt ever having been generated and the customer's invoices remains unapplied.